Billing Coordinator

Loeb & Loeb LLP; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Loeb & Loeb LLP seeks a Billing Coordinator to report to the Billing Manager in Los Angeles. The role will support standard billing and client accounting workflows, including proformas and client invoices, and provide training and guidance to teammates.

You will collaborate with attorneys, assistants, AR, and collections to resolve billing issues, monitor markdowns, write-offs, and ensure policy adherence in a fast-paced environment.

Qualifications

• 5+ years law firm billing experience.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication.

Responsibilities

• Receive and process billing for attorneys across practice groups, including editing time narratives.
• Coordinate, monitor and process markdowns and write-offs.
• Assist attorneys and assistants in understanding billing policies and procedures.
• Assist AR and Collections staff to resolve billing errors.
• Report daily activities with the billing team to resolve issues.

Skills

Analytical ability

Communication skills

Detail-oriented

Organizational skills

Confidentiality

Tools

Word

Outlook

Elite

Aderant

Job description

This position will report to the Billing Manager in Los Angeles. The Billing Coordinator will perform, provide training for and support standard billing and client accounting processes including processing proformas and client invoices, support related inquiries and reporting as needed. Will serve as a workflow coordinator and positive role model and resource for teammates.

Responsibilities:

• Receive and process billing for attorneys in multiple practice groups including editing time narratives.
• Coordinate, monitor and process approved markdowns, write-offs and necessary maintenance.
• Assist attorneys and assistants in understanding billing processes, policies and procedures.
• Assist Accounts Receivable and Collections staff to resolve or prevent billing errors.
• Work closely with the billing team to report on daily activities to resolve issues before they impact billing results.
• Other duties as assigned.

Requirements:

• Ability to analyze, assess possible problems, prioritize concerns and make decisions.
• Ability to perform well under pressure.
• Must be able to adapt schedule to changing environment.
• Strong work ethic, flexible, dependable, and positive attitude.
• Must be able to maintain high level of confidentiality.
• Ability to communicate effectively, orally and in writing.
• Must be a good planner who is very detail-oriented and has the ability to organize and prioritize.
• Proficient in Microsoft Word and Outlook. Elite or Aderant experience required.
• 5+ years Law Firm billing experience.

Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.

Loeb & Loeb is an Equal Opportunity Employer.