Billing Coordinator

Seward & Kissel LLP; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

PTO & holidays

Parental leave

401(k)

Remote work reimbursement

Job summary

Seward & Kissel LLP is seeking a Billing Coordinator to support the Revenue Manager in the end-to-end billing process. You will help ensure timely client invoices, maintain data controls for new matters, and address complex billing questions.

The role requires 3–5 years of law-firm billing experience, strong MS Office skills, and familiarity with 3E Elite and EBilling tools. A hybrid work setting with in-office and remote days is offered, along with strong professional growth opportunities.

Qualifications

• Bachelor’s degree in accounting/finance or business administration preferred.
• 3–5 years of billing experience in law firms.
• Proficiency with 3E Elite and EBilling tools; strong MS Office skills.

Responsibilities

• Assist Revenue Manager with timely and accurate processing of client bills.
• Ensure controls for setup of new matters to prevent data/distribution errors.
• Complete write-off requests in collaboration with AR Coordinator; backup AR Coordinator.
• Resolve complex client billing questions related to client agreements.
• Provide weekly billing reports to Controller and Accountants.
• Interact with e-billing vendors, partners, employees, and Firm management.

Skills

Billing experience

MS Excel

MS Word

MS Outlook

Client service

Time management

Education

Bachelor's degree

Tools

3E Elite

eBilling hub

Job description

The Billing Coordinator is responsible for assisting the Revenue Manager with managing the operational and fiscal activities of the Billing area. These responsibilities include assisting in the development of procedures to improve the operating quality and efficiency of the area, acting as a point of contact for clients/ E-Billing vendors to the extent related to the issuance of invoices.

Responsibilities/Duties

The Senior Billing Coordinator is responsible for all the following:

• Assist Revenue Manager with the timely and accurate processing of client bills.
• Ensure that controls are adhered to relating to setup of new matters, to prevent data and distribution errors.
• Complete write off requests with AR Coordinator.
• Backup up AR Coordinator
• Resolve complex client requests relating to bill formats and charges as related to client agreements
• Complete all daily audit requests
• Complete all new employee setups in accounting system
• Complete all daily conflict checks
• Assist with month-end and year-end closing duties
• Provide Controller and Accountants with weekly billing report
• Communicate and respond to inquiries from e billing vendors, partners, employees and Firm management.
• Issue monthly e billing status schedule

Qualifications and Skills

• Bachelor’s degree or equivalent in a relevant area (e.g., accounting, finance or business administration) preferred
• Minimum of 3 to 5 years of billing experience within law firms
• Proficiency with MS Suite software such as Outlook, Word, particularly in Excel. Knowledge of 3E Elite is required; Ebilling hub.
• Excellent client service and listening skills, with the ability to exercise sound, independent judgment under minimal direct supervision
• Excellent written and oral communication skills
• Strong organizational, analytical and time management skills, as well as the ability to multi-task within a high pace environment
• Must be resourceful, detail oriented and proactive to the needs of the Firm with the ability to maintain information accurately
• Flexibility to adapt to all work situations and work varied hours
• Strong attention to detail
• High level of proficiency with 3E

What We Offer

• Hybrid work environment that provides flexibility while fostering collaboration. Three in-office days and two remote workdays each week.
• Generous PTO, paid holidays, and parental leave programs.
• Family-building and fertility support benefits.
• 401(k) retirement savings plan.
• Remote work and mobile phone reimbursement programs.
• Meaningful opportunities for professional growth.
• A collegial, team-oriented culture where employees are valued and supported.

EEO Statement

The firm is an Equal Opportunity Employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, non-disqualifying physical or mental disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.