Billing Coordinator

USA Alston & Bird; New York (NY); On-site; USD 80,000 - 95,000; Full time

Job summary

Alston & Bird LLP is seeking a Billing Coordinator for its New York office. The ideal candidate will have at least 2 years of experience in legal or professional services billing and will be responsible for maintaining client and matter data, generating invoices, and providing analytical support.

The position offers a competitive salary range of $80,000 to $95,000 and is part of a collaborative, innovative work environment.

Qualifications

• 2+ years of experience in legal or professional services billing.
• Strong analytical skills with exceptional attention to detail.
• Ability to manage high-volume work in a fast-paced environment.

Responsibilities

• Maintain accurate client, attorney, and matter data in the billing system.
• Audit final invoices before client distribution to ensure compliance.
• Collaborate with Financial System Specialists on advanced reporting.

Skills

Electronic billing expertise

Proficiency with Aderant Expert

Microsoft Excel

Analytical skills

Organizational skills

Communication skills

Education

Bachelor’s degree preferred

Tools

Aderant Expert

Microsoft Excel

Job description

Alston & Bird LLP is hiring a Billing Coordinator in its New York office. The role requires at least 2 years of experience in legal or professional services billing and will support the Finance team with client invoicing, electronic billing, and related reporting.

Responsibilities

• Maintain accurate client, attorney, and matter data in the billing system.
• Revise prebills per billing attorney instructions, post approved changes, and generate client invoices.
• Audit final invoices before client distribution to ensure compliance with firm policies and ethical standards.
• Track and manage prebills for timely review and processing.
• Post finalized invoices to the accounting system and store supporting documentation in iManage.
• Manage complex, high‑volume billing for assigned clients, attorneys, and practice groups.
• Configure, maintain, and manage electronic billing profiles for e‑billing vendors, including new matter setup, timekeeper and rate approvals, and task/ activity codes.
• Collaborate with Financial System Specialists to fulfill advanced reporting and analytical requests.
• Oversee all billing activities for assigned electronic billing clients and monitor accounts receivable, unbilled time, and costs.
• Consult with attorneys and administrative assistants to identify solutions and best practices for meeting billing requirements.
• Use reporting tools and Microsoft Excel to respond to information requests from clients and attorneys.
• Deliver professional customer service and maintain positive relationships with internal and external contacts.
• Maintain strict confidentiality of all financial and client information.
• Perform special projects and other duties as assigned.

Qualifications

• Bachelor’s degree preferred.
• 2+ years of experience in legal or professional services billing.
• Knowledge of Aderant Expert and Microsoft Excel.
• Strong analytical skills with exceptional attention to detail.
• Proven ability to resolve complex billing issues while adhering to firm policies.
• Excellent organizational skills and the ability to manage high‑volume work in a fast‑paced environment.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality of financial and client information.
• Ability to work effectively under pressure and collaborate with team members and finance management.

Required Skills

• Advanced electronic billing expertise across multiple e‑billing platforms.
• Proficiency with Aderant Expert legal billing systems.
• Advanced Microsoft Office skills, especially Excel (VLOOKUP, pivot tables, data analysis).
• Demonstrated commitment to delivering a high level of customer service.
• Strong relationship‑building skills within a team‑oriented environment.
• Thorough understanding of firm and finance department policies and compliance.

Benefits and Compensation

• Salary range: $80,000 – $95,000.
• Fast‑paced, innovative work environment.
• Diverse and collaborative culture that values creativity and continuous improvement.
• Opportunities to engage with the firm and the broader community.

Equal Opportunity Employer

Alston & Bird LLP is an Equal Opportunity Employer. Applicants will be considered regardless of sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or any other protected category under the law.