Billing Coordinator

Terracon; Lincoln (NE); On-site; USD 45,000 - 65,000; Full time

Job summary

Terracon’s Lincoln, NE area is seeking a detail-oriented Billing Coordinator to support our engineering consulting firm. This full-time, on-site role focuses on project registrations and accurate/billings in line with contractual agreements.

The candidate will review proposals/contracts, manage budgets, and collaborate with Project Managers to ensure revenue recognition and timely invoicing. Proficiency in Excel and billing platforms is required.

Qualifications

• 3+ years of relevant experience in billing, project accounting, or finance.
• Excellent analytical, organizational, and communication skills.
• Proficiency in Excel and experience with billing platforms.

Responsibilities

• Review and verify proposals/contracts to ensure accurate project registrations and billing.
• Assist with project opening/closing and budget management.
• Track change orders and work with Project Managers to improve budget positions.
• Prepare timely and accurate billing for designated projects in accordance with agreements and internal controls.
• Prepare final invoice packages and distribute invoices to clients via mail, email, or client portals.

Job description

General Responsibilities

Terracon's Omaha, NE office is seeking a detail-oriented Billing Coordinator to support our engineering consulting firm. This role is responsible for coordinating project registration and completing accurate and timely billing in accordance with contractual agreements. Please note this is a full-time, on-site position.

Essential Roles And Responsibilities

Project Setup & Maintenance

• Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
• Assist with project opening/closing and budget management.
• Track change orders and work closely with Project Managers to improve budget positions.

Billing

• Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.
• Read and understand project contracts as they are related to billing and revenue recognition functions.
• Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule.
• Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.

Requirements

• Associate degree or bachelor’s degree preferred
• 3+ years of relevant experience in billing, project accounting, or finance
• Excellent analytical, organizational, and communication skills
• Proficiency in Excel and experience with billing platforms
• Valid driver’s license with acceptable violation history may be required.