Billing Coordinator

Jobtailor; Lewisville (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Jobtailor in Texas seeks a Billing Specialist to process and manage billing for assigned accounts and entities, ensuring invoices are accurate, complete, and submitted on time.

You will maintain billing records, coordinate with operations and account management to confirm work completion before invoicing, review work orders and closeout records for accuracy, and apply pricing in Salesforce, OfficeTrax, and client portals.

Qualifications

• Experience in billing, invoicing, or accounts receivable in field service, construction, or facilities.
• Strong attention to detail and accuracy.
• Comfortable working across multiple accounts, entities, or billing systems.
• Familiarity with work order management platforms and client invoicing portals.
• Effective communicator across operations, account management, and finance teams.

Responsibilities

• Process and manage billing for assigned accounts and/or entities.
• Ensure invoices are accurate, complete, and submitted in a timely manner.
• Maintain billing records and documentation for all assigned work.
• Coordinate with operations and account management to confirm work completion status prior to invoicing.
• Review work order documentation, photos, and closeout records to validate billing accuracy.
• Identify and resolve any gaps or discrepancies between completed work and billing records.
• Apply accurate pricing to completed work orders in applicable systems (Salesforce, OfficeTrax, and/or client portals).
• Process pricing updates and invoice entries as assigned, including specialty trade pricing where applicable.
• Coordinate with account coordinators on closeout pricing tasks to ensure consistent billing flow.
• Identify and proactively resolve billing discrepancies, disputes, or submission errors.
• Escalate unresolved billing issues to the appropriate account or operations team member.
• Support revenue reporting and reconciliation for assigned accounts and entities.
• Maintain organized records to support financial reviews and audits.

Skills

Billing

Invoicing

Accounts Receivable

Pricing Updates

Financial Reconciliation

Attention to Detail

Problem Solving

Organizational Skills

Effective Communication

Work Order Management

Tools

Salesforce

OfficeTrax

Client Portals

Job description

• Process and manage billing for assigned accounts and/or entities
• Ensure invoices are accurate, complete, and submitted in a timely manner
• Maintain billing records and documentation for all assigned work
• Coordinate with operations and account management to confirm work completion status prior to invoicing
• Review work order documentation, photos, and closeout records to validate billing accuracy
• Identify and resolve any gaps or discrepancies between completed work and billing records
• Apply accurate pricing to completed work orders in applicable systems (Salesforce, OfficeTrax, and/or client portals)
• Process pricing updates and invoice entries as assigned, including specialty trade pricing where applicable
• Coordinate with account coordinators on closeout pricing tasks to ensure consistent billing flow
• Identify and proactively resolve billing discrepancies, disputes, or submission errors
• Escalate unresolved billing issues to the appropriate account or operations team member
• Support revenue reporting and reconciliation for assigned accounts and entities
• Maintain organized records to support financial reviews and audits

Requirements

• Experience in billing, invoicing, or accounts receivable in a field service, construction, or facilities environment
• Strong attention to detail and accuracy
• Comfortable working across multiple accounts, entities, or billing systems simultaneously
• Familiarity with work order management platforms and client invoicing portals
• Effective communicator across operations, account management, and finance teams

Demonstrates expertise in billing and invoicing processes, ensuring accuracy and timely submission while maintaining organized records for financial reviews. Proficient in coordinating with operations and account management to resolve discrepancies and support revenue reporting.

Highest-signal resume keywords

• Billing Management
• Invoicing Accuracy
• Accounts Receivable Experience
• Work Order Management
• Effective Communication

ATS Optimization Keywords

Hard Skills

• Billing
• Invoicing
• Accounts Receivable
• Pricing Updates
• Financial Reconciliation

Soft Skills

• Attention to Detail
• Problem Solving
• Organizational Skills

Industry Keywords

• Field Service
• Construction
• Facilities Management

Tools & Technologies

• Salesforce
• OfficeTrax
• Client Portals