Billing Coordinator

Jobtailor; Olathe (KS); On-site; USD 42,000 - 62,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Billing Specialist to perform routine and moderately complex billing tasks. You will prepare accurate project invoices in line with contracts and standards, review contracts for proper registrations, and verify budgets, rates, and due dates.

You will work with Project Managers to ensure evidence for revenue recognition and maintain electronic project files. The role requires 3+ years in accounting-related work, a high school diploma, and preferred

Qualifications

• Proven experience in billing and revenue-related tasks.

Responsibilities

• Prepare timely and accurate billing for designated projects in accordance with contracts and internal controls.
• Review proposals/contracts to ensure accurate project registrations and billing.
• Validate billing requirements, budgets, rates, due dates, and payment terms.
• Coordinate with Project Managers to ensure proper evidence for revenue recognition.
• Generate, audit, and distribute draft invoices and credit memos for review.
• Prepare final invoice packages with backup documents.
• Communicate project financial information to management and stakeholders.
• Assist with routine collections for National Accounts.
• Maintain professional client service and documentation standards.

Skills

Billing Preparation

Invoice Generation

Budget Validation

Financial Auditing

Contract Review

Professional Attitude

Communication Skills

Client Relationship Management

Electronic Project Files

Education

High School Diploma

Associate's Degree Preferred

Job description

• Under general supervision, perform a variety of routine and non‑routine moderately complex billing functions.
• Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines.
• Review and verify proposals/contracts to ensure accurate and complete project registrations.
• Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided.
• Read and understand project contracts as they are related to billing and revenue recognition functions.
• Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.
• Create and maintain electronic project files.
• Generate, audit, and distribute moderate to complex draft invoices and/or credit memos to Project Management for review.
• Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup.
• Communicate project financial information to management for assigned projects.
• Perform routine collections efforts for centralized National Accounts.
• Provide excellent client service by maintaining a positive and professional attitude.

Requirements

• High School diploma or equivalent
• Minimum 3 years’ accounting related experience.
• Associate’s degree preferred.
• Valid driver’s license with acceptable violation history.

Core Competencies

Demonstrates expertise in billing functions, project contract analysis, and revenue recognition while ensuring compliance with accounting standards and internal controls. Strong client service orientation and effective communication of financial information are essential.

Highest-signal resume keywords

• Billing Functions
• Project Contract Analysis
• Revenue Recognition
• Client Service
• Accounting Standards

ATS Optimization Keywords

Hard Skills

• Billing Preparation
• Invoice Generation
• Budget Validation
• Financial Auditing
• Contract Review

Soft Skills

• Professional Attitude
• Communication Skills
• Client Relationship Management

Certifications & Qualifications

• High School Diploma
• Associate's Degree Preferred

Industry Keywords

• Accounting
• Project Management
• Revenue Recognition
• Contractual Agreements
• Collections

Tools & Technologies

• Electronic Project Files