Billing Specialist

Jobtailor; Phoenix (AZ); On-site; USD 65,000 - 95,000; Full time

Job summary

Jobtailor in Phoenix is seeking a seasoned project billing accountant to manage monthly client invoices, reconcile budgets, and ensure contract compliance with project managers.

You will leverage Microsoft Office expertise (Word, Excel, PowerPoint, Outlook, Project) to prepare the invoices, back up documents, and report variances between budget and actuals.

The ideal candidate holds an associate degree or higher, 2+ years in accounting, and 5+ years in project billing within CRM or A/E industries.

Qualifications

• Associate degree or higher required.
• 2+ years of accounting experience required.
• 5+ years of project billing experience in CRM or A/E industries required.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project).

Responsibilities

• Prepare monthly client invoices, ensuring compliance with contract under the direction of Project managers.
• Collects all backup for invoices when needed.
• Reviews and reconciles specialty invoices (Caltrans, government funded projects, DOT).
• Tracks and reports to Project Managers project budget versus actuals.
• Understands Job cost accounting and Work-in Progress.
• Reads and thoroughly understand contracts and amendments, updates record as assigned.
• Performs other duties as assigned.

Skills

Project Billing

Job Cost Accounting

Contract Review

Invoice Preparation

Reconciliation

Education

Associate Degree or Higher

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Project

Job description

• Prepare monthly client invoices, ensuring compliance with contract under the direction of Project managers.
• Collects all backup for invoices when needed.
• Reviews and reconciles specialty invoices (Caltrans, government funded projects, DOT).
• Tracks and reports to Project Managers project budget versus actuals.
• Understands Job cost accounting and Work-in Progress.
• Reads and thoroughly understand contracts and amendments, updates record as assigned.
• Performs other duties as assigned.

Requirements

• Associate degree or higher
• 2+ years of experience in accounting
• 5+ years of experience in Project Billing with the CRM (Cultural Resource Management) or A/E (Architecture or Environmental) Industries
• Proficiency with Microsoft Office Suite Applications (Word, Excel, PowerPoint, Outlook, Project).

Core Competencies

Demonstrates expertise in project billing and job cost accounting, with a strong understanding of contract compliance and budget tracking. Proficient in Microsoft Office Suite applications to support invoicing and reporting tasks.

Highest-signal resume keywords

• Project Billing Experience
• Job Cost Accounting
• Contract Compliance
• Microsoft Office Suite Proficiency
• Budget Tracking

ATS Optimization Keywords

Hard Skills

• Project Billing
• Job Cost Accounting
• Contract Review
• Invoice Preparation
• Reconciliation

Certifications & Qualifications

• Associate Degree or Higher

Industry Keywords

• Cultural Resource Management
• Architecture
• Environment
• Government Funded Projects
• Caltrans

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Project