Billing Specialist

Jobtailor; Chicago (IL); On-site; USD 55,000 - 90,000; Full time

Job summary

Jobtailor in Chicago seeks a detail-oriented professional to manage a portfolio of Firm partners, handling invoicing, WIP analysis, and all billing activities with precision.

The role requires developing strong relationships with partners and colleagues, ensuring timely, compliant work, and continuously improving processes and systems. Collaboration and strong communication are essential for success.

Qualifications

• Bachelor’s degree preferred.
• Equivalent combination of education and/or experience may be considered.
• Two years working in a professional environment preferred.
• Proficiency in Microsoft Office products required.
• Technological savviness required.
• Strong ability to quickly learn software applications required.
• Advanced Excel skills (lookups, SUMIF, pivot tables) preferred.
• Meticulous attention to detail, quality, and accuracy.
• Strong critical thinking and analytical skills.
• Tenacious follow-through and problem-solving abilities.
• Polished verbal and written communication skills.
• Collaborative and team-oriented approach.
• Organizational and prioritization skills with ability to meet deadlines.
• Professional judgment and accountability.

Responsibilities

• Manage a portfolio of Firm partners in support of client invoicing.
• Execute full scope of tasks to manage WIP and issue client invoices.
• Ensure work is accurate, timely, and compliant with agreements.
• Develop working relationships with partners, clients, and colleagues.
• Learn and address assigned partners’ needs, preferences, and service requirements.
• Respond to partners and keep them updated on billing activities.
• Lead swift problem resolution by coordinating with appropriate parties and communicating persistently.
• Maintain documentation of current statuses and action items.
• Analyze WIP and billing processes.
• Recommend enhancements to processes and systems.
• Provide assistance, guidance, and backup to colleagues.
• Perform other duties as required.

Skills

Client invoicing management

WIP analysis

Microsoft Office proficiency

Data analysis

Problem-solving abilities

Attention to detail

Verbal communication

Written communication

Collaboration

Organizational skills

Critical thinking

Education

Bachelor’s degree

Equivalent education/experience

Tools

Excel

Job description

• Manage a portfolio of Firm partners in support of client invoicing


• Execute the full scope of tasks required to manage WIP and issue client invoices


• Ensure work is accurate, timely, and compliant with prescribed agreements


• Develop working relationships with partners, clients, and colleagues


• Learn and address assigned partners’ needs, preferences, and service requirements


• Respond to partners and keep them updated on billing activities


• Lead swift problem resolution by coordinating with appropriate parties, devising solutions, and communicating persistently


• Maintain documentation of current statuses and action items


• Analyze WIP and billing processes


• Recommend enhancements to processes and systems


• Provide assistance, guidance, and backup to colleagues


• Perform other duties as required

Requirements

• Bachelor’s degree, preferred


• Equivalent combination of education and/or experience may be considered in lieu of a degree when directly related to the job functions


• Two years working in a professional environment, preferred


• Proficiency in Microsoft Office products, required


• Technological savviness, required


• Strong ability to quickly learn software applications, required


• Advanced command of Microsoft Office Excel, including lookups, SUMIF, and pivot tables, preferred


• Meticulous attention to detail, quality, and accuracy


• Strong critical thinking and analytical skills


• Tenacious follow-through and problem-solving abilities


• Polished verbal and written communication skills


• Collaborative and team-oriented approach


• Organizational and prioritization skills, with ability to meet deadlines


• Professional judgment and accountability

Core Competencies

Demonstrates proficiency in managing client invoicing and WIP processes while ensuring compliance and accuracy. Exhibits strong analytical skills and the ability to develop effective relationships with partners and colleagues.

Highest-signal resume keywords

• Client Invoicing Management


• WIP Analysis


• Microsoft Office Proficiency


• Problem-Solving Abilities


• Attention to Detail

ATS Optimization Keywords

Hard Skills

• WIP Management


• Client Invoicing


• Microsoft Office Excel


• Data Analysis


• Software Application Learning

Soft Skills

• Verbal Communication


• Written Communication


• Collaboration


• Organizational Skills


• Critical Thinking

Industry Keywords

• Professional Environment


• Process Enhancement


• Documentation Management


• Timeliness


• Accountability