Billing Coordinator

Phoenix Technology Partners, LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Phoenix Technology Partners, LLC is seeking a Billing Coordinator to support the Revenue Manager in processing client bills and improving billing operations. You will serve as a contact for clients and e-billing vendors, help implement procedures, and ensure accurate, timely invoicing across multiple matters.

The role requires 3–5 years of law-firm billing experience, strong Excel skills, and proficiency with 3E Elite and Ebilling hub.

Qualifications

• Bachelor's degree or equivalent in accounting, finance or business administration preferred.
• Minimum of 3 to 5 years of billing experience within law firms.
• Proficiency with MS Suite, especially Excel; knowledge of 3E Elite is required.
• Excellent client service and listening skills with independent judgment under minimal supervision.
• Excellent written and oral communication skills.
• Strong organizational, analytical and time management skills; ability to multi-task.
• Resourceful, detail oriented and proactive to the Firm's needs.
• Flexibility to adapt to varied hours.
• High attention to detail with 3E proficiency.

Responsibilities

• Assist Revenue Manager with timely and accurate processing of client bills.
• Ensure controls for new matters to prevent data and distribution errors.
• Complete write off requests with AR Coordinator.
• Backup AR Coordinator responsibilities.
• Resolve complex client billing format and charge issues per client agreements.
• Complete daily audit requests.
• Complete new employee setups in accounting system.
• Perform daily conflict checks.
• Assist with month-end and year-end close duties.
• Provide weekly billing reports to Controller and Accountants.
• Respond to inquiries from e-billing vendors, partners, and Firm management.
• Issue monthly e-billing status schedule.

Skills

MS Office & Excel

Client service

Communication

Time management

Detail oriented

Education

Bachelor's degree in accounting/finance/business administration

Tools

3E Elite

Ebilling hub

Job description

Job Summary:

The Billing Coordinator is responsible for assisting the Revenue Manager with managing the operational and fiscal activities of the Billing area. These responsibilities include assisting in the development of procedures to improve the operating quality and efficiency of the area, acting as a point of contact for clients/E-Billing vendors to the extent related to the issuance of invoices.

Responsibilities/Duties

The Senior Billing Coordinator is responsible for all the following:

• Assist Revenue Manager with the timely and accurate processing of client bills.
• Ensure that controls are adhered to relating to setup of new matters, to prevent data and distribution errors.
• Complete write off requests with AR Coordinator.
• Backup AR Coordinator
• Resolve complex client requests relating to bill formats and charges as related to client agreements
• Complete all daily audit requests
• Complete all new employee setups in accounting system
• Complete all daily conflict checks
• Assist with month-end and year-end closing duties
• Provide Controller and Accountants with weekly billing report
• Communicate and respond to inquiries from e billing vendors, partners, employees and Firm management.
• Issue monthly e billing status schedule

Qualifications And Skills

• Bachelor s degree or equivalent in a relevant area (e.g., accounting, finance or business administration) preferred
• Minimum of 3 to 5 years of billing experience within law firms
• Proficiency with MS Suite software such as Outlook, Word, particularly in Excel. Knowledge of 3E Elite is required; Ebilling hub.
• Excellent client service and listening skills, with the ability to exercise sound, independent judgment under minimal direct supervision
• Excellent written and oral communication skills
• Strong organizational, analytical and time management skills, as well as the ability to multi-task within a high pace environment
• Must be resourceful, detail oriented and proactive to the needs of the Firm with the ability to maintain information accurately
• Flexibility to adapt to all work situations and work varied hours
• Strong attention to detail
• High level of proficiency with 3E