Billing Coordinator

Kenny Electric Services Inc; Denver (CO); On-site; USD 50,000 - 70,000; Full time

Job summary

Kenny Electric Services Inc is seeking a Billing Coordinator to prepare all job billings, support documentation, and related administrative tasks. The role supports the VP of Operations and project managers by ensuring timely billings and accurate financial records.

The ideal candidate will have at least 3 years of accounting-related experience (construction preferred), strong MS Office skills, and excellent written and verbal communication.

Qualifications

• 3+ years of experience in accounting-related functions with construction experience preferred.
• Proficient in Microsoft Office applications.
• Excellent verbal and written communication skills.

Responsibilities

• Prepares all job billings and supporting documents (pay apps, lien releases, sub/supplier docs).
• Assists PMs with tracking job progress and timely billings.
• Prepares jobs for closeout and handles vendor invoicing questions.
• Generates new customer/vendor setup forms and collects W-9s and certs.
• Enters budgets, SOV, and change orders into systems; creates job numbers and work orders.
• Tracks open POs and closes unused ones; runs PM/leadership reports; conducts filing.
• Performs scheduling, dispatching, and field coordination; provides admin support as needed.

Skills

Verbal communication

Written communication

Accounting software experience

Tools

Microsoft Office

Accounting software

Job description

Kenny Electric, established in 1974, is a leading Industrial and Commercial electrical contractor with a diverse portfolio of project work. We operate under a set of core values: integrity, trust, quality, family, and community. We are looking for driven and organized individuals who share the same pride and enthusiasm for the industry as we do.Purpose: The Billing Coordinator is responsible for preparing all job billings; assists the VP of Operations by providing administrative support and coordinating procedures.Essential Duties include the following:Prepares all job billings and supporting documents including: pay applications, lien releases and Sub/Supplier documents.Assists Project Managers with tracking job progress and ensure timely billingsPrepares all jobs for closeoutAssist Accounts Payable with any vendor invoicing questionsManages any billing problems and completes any collection follow up calls as necessaryGenerates new customer and new vendor setup forms and request W-9’s and tax exempt or insurance certificates as necessaryGenerates job numbers and work orders for new jobs; enters jobs into applicable systemsEnters budgets and SOV into applicable system as necessaryEnters any change orders into systemCreates and maintains job filesTracks any open POs issued by customers; closes any unused POsRuns reports for Project Managers and leadership as requestedCompletes various filing and other administrative duties as necessaryConducts scheduling, dispatching and field coordination as requiredAdministers other duties as assignedQualifications/Requirements:Minimum of 3 years of previous experience performing similar accounting related functions and previous Construction experience highly preferredMust be proficient in all Microsoft Office applicationsMust possess good computer skillsExcellent verbal and written communication skillsExperience with accounting system softwarePhysical Requirements:Sedentary physical activity performing non-strenuous daily activities of an administrative nature. Performance of the job may require sitting, handling items and working with fingers to type, complete paperwork, and handle other administrative functions. Occasionally, may be asked to walk, stand, talk and hear others in conversation by phone or in person.Work Environment:Well-lit, heated, and/or air-conditioned modern office setting with adequate ventilation.The above statements are intended to reflect the principal duties of the position and are not intended to be all inclusive. Management reserves the right to change the position and/or requirements as necessary.