Billing Specialist

ViziRecruiter,LLC.; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

A reputable mechanical construction firm in Atlanta seeks a Billing Support Specialist to provide support to Project Managers and the Project Director. The ideal candidate will possess strong analytical skills and at least 1-3 years of experience in billing support, preferably in the construction industry. Proficiency in Microsoft Excel and accounting software is essential. Excellent communication and organizational skills are necessary to maintain effective relationships with clients and vendors.

Qualifications

• High school diploma or GED required.
• 1-3 years of billing support in Construction preferred.
• Experience with accounting software is necessary.

Responsibilities

• Manage outside rental and vendor communication.
• Create and issue purchase orders.
• Generate project transaction reports on demand.
• Resolve accounts payable problem invoices.

Skills

Analytical and Problem-Solving

Communication

Software Proficiency

Attention to Detail

Organizational Skills

Customer Service

Collaboration

Time Management

Education

High school diploma or GED

1-3 years in billing support position

Tools

Microsoft Excel

Accounting software

Microsoft Outlook

Adobe Acrobat Professional

Job description

Introduction

McKenney’s has been going strong for more than seven decades. Our culture values people and ideas, and we work together to deliver the most innovative solutions to our customers. We help you grow in your career through training and support, and as an equal opportunity employer, we provide comprehensive benefits and give you a firm foundation for the future.

Overview

The position will work in a team environment, providing billing support to multiple Project Managers, Field Leadership, and the Project Director/VP Critical Systems in the Mechanical Construction Industry.

Responsibilities

• Managing outside rental, including communication with vendors and the onsite team.
• General purchasing, creating, and issuing purchase orders.
• Generate documentation, including change orders, schedules, and other project-specific work.
• Generate project transaction reports – run as needed on the project.
• Manage accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.
• Work with PMs on project-specific reporting, scheduling, billing, etc.
• Maintain positive and effective relationships with clients, vendors, and onsite team.
• Maintain owner-controlled insurance program for McKenney’s and our vendors.

Requirements

Education and Experience:

• High school diploma or GED.
• At least 1-3 years in a billing support position, preferably in the Construction industry.
• Experience with accounting software.
• Strong proficiency in Microsoft Excel, Outlook, Word and Adobe Acrobat Professional.

Knowledge, Skills, and Abilities:

• Analytical and Problem-Solving: Strong numerical and analytical skills, and a well-developed sense of judgment.
• Communication: Excellent written and verbal communication is necessary for interacting with clients, resolving queries, and working with other departments.
• Software Proficiency: Familiarity with accounting software, billing systems, and other relevant tools.
• Attention to Detail: must be meticulous in maintaining accurate records and verifying financial data.
• Organizational Skills: Strong organizational skills needed to independently manage accounts, track payments, handle multiple tasks, and prepare reports.
• Customer Service: strong customer service skills for addressing client inquiries and resolving issues, as well as protecting operations as needed by keeping information confidential.
• Collaboration: Able to acknowledge where skillsets can benefit the team and offload team members’ duties.
• Time Management: Ability to use time productively, maximize efficiency, and meet challenging work goals, as well as the ability to take on additional responsibilities as needed to determine and manage priorities with minimal guidance.
• Make Quality Personal: must possess and maintain an exceptional work ethic, uphold company values, demand the highest standard of conduct from self and others, and maintain professional appearance and a polished image that inspires confidence and trust.

PREFERRED REQUIREMENTS

• Experience as an administrative assistant in the Construction industry.
• Administrative Certification.
• Microsoft Excel Certified.
• Cost Plus Billings Knowledge.
• AIA Billing Knowledge.
• Familiarity with Smartsheet and Microsoft Dynamics.

WORKING CONDITIONS AND PHYSICAL EFFORTS

• Work location will be the construction office on the project site or the office.
• No or very limited exposure to physical risk.
• No or very limited physical effort required.