Billing Coordinator

Kenny Electric; Denver (CO); On-site; USD 50,000 - 65,000; Full time

Job summary

Kenny Electric is seeking a Billing Coordinator to prepare all job billings and supporting documents, assist the VP of Operations, and coordinate billing procedures. The role involves close collaboration with Project Managers, Accounts Payable, and field operations to ensure timely billing and accurate records.

Ideal candidates bring 3+ years of accounting-related experience in construction, strong MS Office skills, and a proactive approach to resolving billing issues.

Qualifications

• Minimum of 3 years of experience performing similar accounting-related functions, construction experience preferred.
• Proficient in all Microsoft Office applications.
• Good computer skills.
• Excellent verbal and written communication skills.
• Experience with accounting system software.

Responsibilities

• Prepares all job billings and supporting documents including pay applications, lien releases and Sub/Supplier documents.
• Assists Project Managers with tracking job progress and ensures timely billings.
• Prepares all jobs for closeout.
• Assists Accounts Payable with vendor invoicing questions.
• Manages billing problems and conducts collection follow-up calls as needed.
• Generates new customer and vendor setup forms and requests W‑9s and insurance certificates as necessary.
• Generates job numbers and work orders for new jobs; enters jobs into applicable systems.
• Enters budgets and SOV into applicable system as necessary.
• Records any change orders into the system.
• Creates and maintains job files.
• Tracks open POs and closes unused ones.
• Runs reports for Project Managers and leadership as requested.
• Performs filing and other administrative duties as necessary.
• Coordinates scheduling, dispatching and field coordination as required.

Skills

Verbal and written communication

Computer skills

Tools

Microsoft Office

Accounting software

Job description

Kenny Electric, established in 1974, is a leading Industrial and Commercial electrical contractor with a diverse portfolio of project work. We operate under a set of core values: integrity, trust, quality, family, and community. We are looking for driven and organized individuals who share the same pride and enthusiasm for the industry as we do.

Purpose

The Billing Coordinator is responsible for preparing all job billings; assists the VP of Operations by providing administrative support and coordinating procedures.

Essential Duties Include The Following

• Prepares all job billings and supporting documents including: pay applications, lien releases and Sub/Supplier documents.
• Assists Project Managers with tracking job progress and ensure timely billings
• Prepares all jobs for closeout
• Assist Accounts Payable with any vendor invoicing questions
• Manages any billing problems and completes any collection follow up calls as necessary
• Generates new customer and new vendor setup forms and request W-9’s and tax exempt or insurance certificates as necessary
• Generates job numbers and work orders for new jobs; enters jobs into applicable systems
• Enters budgets and SOV into applicable system as necessary
• Enters any change orders into system
• Creates and maintains job files
• Tracks any open POs issued by customers; closes any unused POs
• Runs reports for Project Managers and leadership as requested
• Completes various filing and other administrative duties as necessary
• Conducts scheduling, dispatching and field coordination as required
• Administers other duties as assigned

Qualifications/Requirements

• Minimum of 3 years of previous experience performing similar accounting related functions and previous Construction experience highly preferred
• Must be proficient in all Microsoft Office applications
• Must possess good computer skills
• Excellent verbal and written communication skills
• Experience with accounting system software

Physical Requirements

Sedentary physical activity performing non-strenuous daily activities of an administrative nature. Performance of the job may require sitting, handling items and working with fingers to type, complete paperwork, and handle other administrative functions. Occasionally, may be asked to walk, stand, talk and hear others in conversation by phone or in person.

Work Environment

Well-lit, heated, and/or air-conditioned modern office setting with adequate ventilation.

The above statements are intended to reflect the principal duties of the position and are not intended to be all inclusive. Management reserves the right to change the position and/or requirements as necessary.