Billing Coordinator

Johnleonard; Boston (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

JOHN LEONARD is seeking a detail-oriented Billing Coordinator to support its accounting team for a Boston law firm. This role focuses on accurate and timely client billing and requires 2+ years of billing experience in a professional services environment.

The ideal candidate will collaborate across departments, review and finalize pre-bills, and handle write-ups, write-downs, and billing corrections while maintaining strong attention to detail and organizational skills.

Qualifications

• 2+ years of billing experience.
• Strong attention to detail with excellent organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with Elite, Aderant, or similar legal billing software is a plus.
• Ability to build positive working relationships across departments.

Responsibilities

• Manage and process daily billing workflow requests with accuracy and professionalism.
• Review, edit, and finalize pre-bills based on attorney and client requests.
• Process write-ups, write-downs, bill adjustments, and billing corrections.
• Collaborate with internal departments to ensure all services are billed accurately.
• Investigate, resolve, and respond to billing discrepancies, escalating issues as needed.
• Maintain and update client and matter billing profiles, including rate changes, exceptions, and matter closures.
• Process and post client check payments and maintain cash receipt logs.
• Post incoming credit card payments and process third-party payment requests.
• Assist with billing system implementations, data cleanup, system updates, and accounting projects.

Skills

Billing experience

Law firm experience

Attention to detail

Time management

Communication

Analytical skills

Tools

Microsoft Excel

Microsoft Office

Elite

Aderant

Job description

Schedule: Full-time | Monday-Friday, 9-5

Required: 2+ years of billing experience

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

Our client, a Boston law firm, is seeking a detail-oriented Billing Coordinator to support its accounting team. This is an excellent opportunity for a professional with legal billing experience who enjoys working in a fast-paced environment and collaborating across departments to ensure accurate and timely client billing.

Qualifications & Skills

• 2+ years of billing experience, preferably within a law firm or professional services environment
• Strong attention to detail with exceptional organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Strong analytical and problem-solving abilities
• Proficiency in Microsoft Excel and Microsoft Office
• Experience with Elite, Aderant, or similar legal billing software is a plus
• Ability to build positive working relationships across departments

Key Job Functions

• Manage and process daily billing workflow requests with accuracy and professionalism
• Review, edit, and finalize pre-bills based on attorney and client requests
• Process write-ups, write-downs, bill adjustments, and billing corrections
• Collaborate with internal departments to ensure all services are billed accurately
• Investigate, resolve, and respond to billing discrepancies, escalating issues as needed
• Maintain and update client and matter billing profiles, including rate changes, exceptions, and matter closures
• Process and post client check payments and maintain cash receipt logs
• Post incoming credit card payments and process third-party payment requests
• Assist with billing system implementations, data cleanup, system updates, and accounting projects

Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to representation, belonging, and accessibility in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.