Billing Coordinator

Prince Lobel Tye LLP; Boston (MA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Prince Lobel Tye LLP, based in Boston, seeks a Billing Coordinator to manage end-to-end invoicing and billing processes, coordinating with attorneys and practice groups. The role includes maintaining billing systems, resolving discrepancies, and supporting timely collections.

The position requires strong analytical skills, professional communication, and prior experience in a law firm or professional services setting. Hybrid work flexibility and collaboration with internal teams are offered.

Qualifications

• Demonstrated proficiency in Billing Process and Invoicing, with experience managing high-volume or complex billing cycles.
• Hands-on experience with Billing Systems, legal billing software, or financial management tools, and ability to learn new technologies quickly.
• Strong Analytical Skills, including attention to detail, numerical accuracy, and the ability to interpret billing data and identify discrepancies.
• Effective Communication skills, both written and verbal, with the ability to collaborate with attorneys, staff, and clients in a professional manner.
• Prior experience in a law firm or professional services environment is preferred.
• Solid organizational and time-management abilities, with capacity to meet deadlines and manage multiple priorities.
• Proficiency in Microsoft Office, especially Excel and Word.
• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field, or equivalent relevant experience.

Responsibilities

• Manage end-to-end billing process, prepare, review, and finalize client invoices.
• Maintain and update billing systems, resolve discrepancies.
• Monitor accounts for accuracy and ensure compliance with firm policies and client guidelines.
• Communicate regularly with attorneys, clients, and internal administrative teams to address billing questions, provide status updates, and support timely collections.
• Generate billing reports, analyze billing data, and recommend process improvements to enhance efficiency and accuracy.

Skills

Billing Process

Billing Systems

Analytical Skills

Communication

Law Firm Experience

Organization

MS Excel

MS Word

Education

Accounting/Finance/Business degree

Tools

Billing Software

Microsoft Office

Job description

Company Description

Prince Lobel Tye LLP is one of Boston’s leading law firms, known for delivering successful outcomes and helping clients achieve their business goals. The firm’s attorneys handle matters with local, regional, national, and international reach, combining deep legal experience with responsive client service. Team members work in an environment that values bold thinking and strong community commitments. Prince Lobel is dedicated to its founding principles of diversity and inclusion, fostering a diverse, dynamic, supportive, and collaborative workplace for all employees.

Role Description

The Billing Coordinator is a full-time role based in our Boston office, with some work-from-home flexibility. This role is responsible for managing the end-to-end billing process, including preparing, reviewing, and finalizing client invoices in coordination with attorneys and practice groups. Day-to-day tasks include maintaining and updating billing systems, resolving billing discrepancies, monitoring accounts for accuracy, and ensuring compliance with firm policies and client guidelines. The Billing Coordinator will communicate regularly with attorneys, clients, and internal administrative teams to address billing questions, provide status updates, and support timely collections. The role also involves generating billing reports, analyzing billing data, and recommending process improvements to enhance efficiency and accuracy.

Qualifications

• Demonstrated proficiency in Billing Process and Invoicing, with experience managing high-volume or complex billing cycles.
• Hands-on experience with Billing Systems, legal billing software, or financial management tools, and ability to learn new technologies quickly.
• Strong Analytical Skills, including attention to detail, numerical accuracy, and the ability to interpret billing data and identify discrepancies.
• Effective Communication skills, both written and verbal, with the ability to collaborate with attorneys, staff, and clients in a professional manner.
• Prior experience in a law firm or professional services environment is preferred.
• Solid organizational and time-management abilities, with capacity to meet deadlines and manage multiple priorities.
• Proficiency in Microsoft Office, especially Excel and Word.
• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field, or equivalent relevant experience.