Billing & Collections Specialist

Astro Pak Corporation; Costa Mesa (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) plan

Job summary

Astro Pak Corporation is seeking an Accounting Associate to support our financial operations. The role is based onsite at our corporate office in Costa Mesa, CA, reporting to the Assistant Controller, and requires precision, organization, and timely execution of tasks.

You will manage large recurring payables, assist with reconciliations and job cost postings, and support coding, processing, and filing. Strong communication and independence are essential for success in a fast-paced,

Qualifications

• Minimum of 2+ years of experience in an accounting environment, preferably within a service-based company.
• Strong attention to detail and high level of accuracy.
• Exceptional organizational skills with the ability to prioritize and meet deadlines.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Word and Excel.
• Ability to interact with employees and customers in a professional, service-oriented manner.
• Ability to work independently with minimal oversight.
• Consistent attendance and punctuality.

Responsibilities

• Manage and process larger recurring payables including leasing, car rental, and other monthly invoices.
• Assist with monthly reconciliations, including accurate job cost posting.
• Support the Payables Associate with coding, processing, and filing as needed.
• Record and distribute per diem payments.
• Review and approve daily submissions and perform GL reviews.
• Set up vendors in GP and maintain W-9 documentation files.
• Assist Accounts Receivable with collections and deposits as needed.
• Manage corporate credit card set-ups and distribute monthly statements.
• Set up employees in Concur expense software.
• Process annual 1099 filings.
• Perform additional accounting duties as requested by the Controller or Assistant Controller.
• Model and promote Astro Pak’s Core Values in daily interactions.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Independent work

Tools

Microsoft Word

Microsoft Excel

Job description

Astro Pak Corporation is seeking an Accounting Associate to support our financial operations. The role is based onsite at our corporate office in Costa Mesa, CA, reporting to the Assistant Controller, and requires precision, organization, and timely execution of tasks.

You will manage large recurring payables, assist with reconciliations and job cost postings, and support coding, processing, and filing. Strong communication and independence are essential for success in a fast-paced,