Billing & Collections Lead — Invoicing Specialist

Kinetic Infrastructure Group; Hartselle (AL); On-site; USD 34,000 - 40,000; Full time

Job summary

Kinetic Infrastructure Group in Alabama seeks a Lead Invoicing Specialist to ensure accurate invoicing in line with contracts and company policies. Under the Billing Manager, you will lead the invoicing process and support collections efforts.

Responsibilities include resolving billing discrepancies, supervising billing staff, monitoring aging accounts, coordinating with project managers, and preparing detailed collections reports. Proficiency with Unanet, Excel, and MS Office is required.

Qualifications

• High school diploma or equivalent plus at least 3 years of experience in collections or accounts receivable.
• Associate or bachelor’s degree in accounting or related field preferred.
• Experience with accrual-based accounting for fixed price and time-and-material projects preferred.
• Experience leading, training, or reviewing the work of others preferred.

Responsibilities

• Act as liaison between clients and Project Managers to answer billing and invoicing questions for complex billing issues.
• Resolve billing discrepancies, disputes, and customer inquiries; prepare credit memos and adjustments for approval.
• Oversee invoice generation and act as SME for invoice procedures and policies.
• Oversee cash application and posting of client payments; identify proper projects and invoices and resolve unapplied cash.
• Assign, prioritize, and review the work of billing staff; provide guidance and training to junior staff.
• Monitor aging reports and take steps to minimize overdue accounts.
• Collaborate with Billing Manager and Project Managers to reconcile accounts and prepare collections reports.
• Communicate with customers to follow up on outstanding balances.
• Track retainage and manage client-specific invoicing requirements (portals, lien waivers, pay apps).
• Maintain up-to-date communications, payments, and agreements in the accounting system.
• Recommend payment arrangements per client needs while adhering to policies and laws.
• Escalate seriously delinquent accounts and consider referrals to collections or legal counsel.

Skills

Invoicing & AR

Billing disputes

Leadership

Attention to detail

Communication

Multi-tasking

Education

High school diploma + 3 yrs AR experience

Associate or Bachelor's in accounting

Tools

Unanet

Microsoft Word

Teams

Outlook

Job description

Kinetic Infrastructure Group in Alabama seeks a Lead Invoicing Specialist to ensure accurate invoicing in line with contracts and company policies. Under the Billing Manager, you will lead the invoicing process and support collections efforts.

Responsibilities include resolving billing discrepancies, supervising billing staff, monitoring aging accounts, coordinating with project managers, and preparing detailed collections reports. Proficiency with Unanet, Excel, and MS Office is required.