Lead Invoicing Specialist: Payments & Collections Leader

Magnolia River; Hartselle (AL); On-site; USD 34,000 - 40,000; Full time

Job summary

Magnolia River is seeking a Lead Invoicing Specialist to ensure accurate invoicing in line with contracts and company policies. You will coordinate with Project Managers and clients to resolve complex billing issues and manage the invoicing lifecycle.

The role includes overseeing cash application, mentoring billing staff, and producing collections reports for management. Strong attention to detail and leadership are essential.

Qualifications

• Requires high school diploma or equivalent with 3+ years in collections or accounts receivable.
• Prefer associate or bachelor’s degree in accounting or related field.
• Experience with accrual-based accounting for fixed price and time-and-material projects is a plus.
• Experience leading or training others is preferred.

Responsibilities

• Act as liaison between clients and Project Managers for complex billing issues.
• Resolve billing discrepancies and prepare credits and adjustments.
• Oversee invoice generation and maintain policy compliance.
• Oversee cash application and posting of client payments.
• Provide guidance and training to billing staff.
• Monitor aging reports to minimize overdue accounts.
• Prepare reports on collections status for management.

Skills

Billing knowledge

Accounts receivable

Microsoft Office

Unanet

Communication skills

Attention to detail

Leadership

Cross-functional collaboration

Education

High school diploma

Associate or bachelor’s degree in accounting

Tools

Unanet

Excel

CRM/ERP systems

Job description

Magnolia River is seeking a Lead Invoicing Specialist to ensure accurate invoicing in line with contracts and company policies. You will coordinate with Project Managers and clients to resolve complex billing issues and manage the invoicing lifecycle.

The role includes overseeing cash application, mentoring billing staff, and producing collections reports for management. Strong attention to detail and leadership are essential.