Invoicing Manager

System Soft Technologies; Austin (TX); On-site; USD 75,000 - 105,000; Full time

Job summary

System Soft Technologies is seeking an experienced Invoicing Manager to lead end-to-end invoicing and billing operations for IT service engagements. You will prepare, validate, and submit invoices in line with contracts, pricing schedules, and internal controls.

The ideal candidate has strong experience in billing operations, financial reconciliation, and accounts receivable, with a track record of coordinating with project management, finance, and operations teams to ensure accuracy and timely

Qualifications

• Proven experience as an Invoicing Manager, Billing Manager, Billing Analyst, or Accounts Receivable Manager.
• Strong experience in invoice preparation, validation, reconciliation, and submission.
• Knowledge of billing processes, pricing structures, contract terms, and financial controls.
• Experience handling invoice discrepancies, payment tracking, and billing inquiries.
• Ability to coordinate with project management, finance, and operations teams to validate billing information.
• Strong understanding of financial documentation, audit requirements, and compliance procedures.
• Excellent analytical, numerical, and problem-solving skills.
• Strong communication, organizational, and stakeholder management abilities.
• Proficiency in Microsoft Excel and financial or ERP systems.

Responsibilities

• Prepare and submit invoices in accordance with contractual terms, pricing schedules, and established billing requirements.
• Review and validate invoice accuracy, including service volumes, billing rates, credits, adjustments, and other applicable charges before submission.
• Coordinate with Project Managers, Finance teams, and operational stakeholders to verify billable services and supporting documentation.
• Maintain complete and accurate invoice records and supporting documentation for audit and compliance purposes.
• Respond to client inquiries regarding invoices, billing discrepancies, payment status, and invoice clarifications in a timely manner.
• Track invoice submissions, approvals, rejections, and payments to ensure accurate financial reporting and accountability.
• Investigate and resolve invoice discrepancies in coordination with relevant internal teams and stakeholders.
• Ensure timely invoice submission in compliance with contractual obligations, financial controls, and established procedures.
• Maintain documentation in accordance with applicable financial audit requirements and record retention policies.
• Identify opportunities to improve invoicing processes, billing accuracy, and operational efficiency.
• Perform additional duties necessary to support accurate and compliant billing operations.

Skills

Invoicing management

Billing coordination

Analytical skills

Stakeholder management

Excel proficiency

Tools

Microsoft Excel

ERP systems

Job description

We are seeking an experienced Invoicing Manager to manage end-to-end invoicing and billing operations for IT service delivery engagements. The Invoicing Manager will be responsible for preparing, validating, and submitting accurate and timely invoices in accordance with contractual terms, pricing schedules, financial policies, and compliance requirements.

The ideal candidate will have strong experience in invoice management, billing operations, financial reconciliation, and accounts receivable, along with the ability to coordinate with project management and operational teams to ensure billing accuracy and timely resolution of discrepancies.

Responsibilities

• Prepare and submit invoices in accordance with contractual terms, pricing schedules, and established billing requirements.
• Review and validate invoice accuracy, including service volumes, billing rates, credits, adjustments, and other applicable charges before submission.
• Coordinate with Project Managers, Finance teams, and operational stakeholders to verify billable services and supporting documentation.
• Maintain complete and accurate invoice records and supporting documentation for audit and compliance purposes.
• Respond to client inquiries regarding invoices, billing discrepancies, payment status, and invoice clarifications in a timely manner.
• Track invoice submissions, approvals, rejections, and payments to ensure accurate financial reporting and accountability.
• Investigate and resolve invoice discrepancies in coordination with relevant internal teams and stakeholders.
• Ensure timely invoice submission in compliance with contractual obligations, financial controls, and established procedures.
• Maintain documentation in accordance with applicable financial audit requirements and record retention policies.
• Identify opportunities to improve invoicing processes, billing accuracy, and operational efficiency.
• Perform additional duties necessary to support accurate and compliant billing operations.

Qualifications

• Proven experience as an Invoicing Manager, Billing Manager, Billing Analyst, or Accounts Receivable Manager.
• Strong experience in invoice preparation, validation, reconciliation, and submission.
• Knowledge of billing processes, pricing structures, contract terms, and financial controls.
• Experience handling invoice discrepancies, payment tracking, and billing inquiries.
• Ability to coordinate with project management, finance, and operations teams to validate billing information.
• Strong understanding of financial documentation, audit requirements, and compliance procedures.
• Excellent analytical, numerical, and problem-solving skills.
• Strong communication, organizational, and stakeholder management abilities.
• Proficiency in Microsoft Excel and financial or ERP systems.