Billing/Collections Coordinator (Law firm Experience required) - 85-95K

Career Developers; New York (NY); Hybrid; USD 85,000 - 95,000; Full time

Job summary

Career Developers Inc. in New York, NY is seeking a Billing/Collections Coordinator with law firm experience to manage accruals, AR, and unbilled balances. The role requires Aderant, eBilling platforms, and advanced Excel skills, plus strong communication in a fast-paced environment.

The position offers a hybrid schedule (2 days in the office), a salary range of $85,000–$95,000, and collaboration with billing, collections, and eBilling teams to ensure accurate financial reporting.

Qualifications

• Bachelor's degree required
• 3+ years billing or collections experience in law firm or professional services
• Experience with Aderant, Bill Blast, and eBilling platforms such as CounselLink, Legal Tracker, or Collaborati
• Advanced Excel skills including pivot tables and VLOOKUPs
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work in a fast-paced, deadline-driven environment
• Professionalism and discretion handling sensitive client information
• Strong analytical and problem-solving skills

Responsibilities

• Coordinate end-to-end client accrual requests and reporting processes
• Prepare and distribute accrual reports and unbilled expense data
• Validate billing and matter information across Aderant and eBilling systems
• Manage accrual tracking, deadlines, formatting requirements, and reporting accuracy
• Handle matter cleanup and resolve missing or incorrect billing identifiers
• Work closely with billing, collections, and eBilling teams to resolve outstanding AR and unbilled balances
• Research and analyze firmwide client billing data
• Communicate directly with attorneys, clients, and internal business teams regarding accrual requests and billing matters
• Escalate issues when needed and maintain accurate documentation of follow-ups and discussions
• Maintain organized and up-to-date client accounting records
• Support process improvements and maintain compliance with operational procedures

Skills

Billing experience

Collections experience

Aderant

eBilling platforms

Pivot tables

VLOOKUPs

Accrual reporting

AR management

Unbilled balances

Communication

Deadline management

Education

Bachelor's degree

Tools

Aderant

Bill Blast

CounselLink

Legal Tracker

Collaborati

Job description

Refer a friend: Referral fee program

Career Developers Inc., a distinguished staffing and consulting firm, is proud to celebrate 30 years of service excellence. As a GSA Contract holder, we offer comprehensive staffing solutions for both commercial and government sectors nationwide. By selectively partnering with clients who share our values, we ensure productive collaborations that set us apart in the industry. Our dedication to candidates involves managing expectations with precision through business intelligence, thorough interview preparation, transparent communication, and exceptional feedback throughout the process.

We are committed to advancing your career and look forward to supporting your professional growth.

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Billing/Collections Coordinator (Law firm Experience required)

Location: New York, NY (Hybrid) – 2 days a week in the office

Salary: $85,000 – $95,000

Must Have the Following:

Law firm billing or collections experience, Aderant, eBilling platforms, Excel proficiency including pivot tables and VLOOKUPs, accrual reporting, AR and unbilled balance management, strong communication skills, ability to manage deadlines in a fast-paced environment.

Responsibilities:

• Coordinate end-to-end client accrual requests and reporting processes
• Prepare and distribute accrual reports and unbilled expense data
• Validate billing and matter information across Aderant and eBilling systems
• Manage accrual tracking, deadlines, formatting requirements, and reporting accuracy
• Handle matter cleanup and resolve missing or incorrect billing identifiers
• Work closely with billing, collections, and eBilling teams to resolve outstanding AR and unbilled balances
• Research and analyze firmwide client billing data
• Communicate directly with attorneys, clients, and internal business teams regarding accrual requests and billing matters
• Escalate issues when needed and maintain accurate documentation of follow-ups and discussions
• Maintain organized and up-to-date client accounting records
• Support process improvements and maintain compliance with operational procedures

Requirements:

• Bachelor's degree required
• Minimum 3 years of billing or collections experience within a law firm or professional services environment
• Experience with Aderant, Bill Blast, and eBilling platforms such as CounselLink, Legal Tracker, or Collaborati
• Advanced Excel skills including pivot tables and VLOOKUPs
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work in a fast-paced, deadline-driven environment
• Professionalism and discretion handling sensitive client information
• Strong analytical and problem-solving skills

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