Legal Billing Specialist

Addition Management; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Prestigious New York Law Firm seeks a Billing Coordinator to join their team in New York. The role handles prebills, ad-hoc reporting, and the preparation of invoices while ensuring compliance with attorney instructions and client guidelines.

The position requires coordinating with attorneys and assistants, training colleagues, and managing e-billing submissions, invoicing, and receivables. Strong communication and process testing are essential to success.

Qualifications

• Bachelor’s degree from four-year college or university preferred.
• Minimum of 3 years experience at a major law firm.
• Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E.
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport.

Responsibilities

• Produce prebills and ad-hoc reports on-demand and periodically (monthly, quarterly or on-completion).
• Oversee editing and finalizing draft bills based on attorney instruction and client guidelines.
• Conduct regular meetings with attorneys and administrative assistants to review client inventory and unbilled fees.
• Cross train to provide coverage and address inquiries for attorneys and clients.
• Prepare and submit invoices via 3rd party e-billing system; resolve delays or submission issues.
• Review outstanding receivables with Collections & Appeals team to resolve past due balances.
• Assist with testing and documentation of new billing processes and applications.
• Respond to billing inquiries from attorneys, clients and management.

Education

Bachelor’s degree

Tools

Aderant Expert

Elite

3E

eHub

BillBlast

Tymetrix

Serengeti

Collaborati

CounselGo

CounselLink

Passport

Job description

Prestigious New York Law Firm seeks a Billing Coordinator to join their Team!

Responsibilities

Key Responsibilities

• Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)
• Oversee the process of editing and finalizing draft bills based on attorney instruction and client guidelines; providing appropriate documents and information as necessary
• Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances
• Cross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team members
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolvingissues that causes delays or prevents successful submission
• Review outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balances
• Assist with testing and documentation of new processes and applications related to client account billing
• Respond to various billing related inquiries from attorneys, clients and management accurately and a timely manner

Qualifications

• Bachelor’s degree from four-year college or university preferred
• Minimum of 3 years experience at a major law firm
• Experience with Aderant Expert or an equivalent accounting system such as Elite or 3E
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport