Billing Clerk - Full Time

Security Industry Specialists, Inc.; San Jose (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health, Dental, Vision benefits

401(k) plan

Generous PTO and Sick Time

Growth opportunities

Job summary

Security Industry Specialists, Inc. is seeking a detail-oriented Billing Clerk to manage direct and subcontractor invoicing. You will review high-volume Time & Expense records, compare timecards to contracts, and ensure accurate client billing.

Proficiency in Excel and Salesforce and strong communication are essential. Responsibilities include using AI tools to flag irregularities, maintaining billing records in CRM, and resolving discrepancies with internal teams and clients.

Qualifications

• Strong Excel skills including VLOOKUP/XLOOKUP and IF logic.
• Ability to analyze large datasets and resolve discrepancies.
• Excellent written and verbal communication.

Responsibilities

• Process, review, and audit a high-volume of Time & Expense records and subcontractor bills for client billing.
• Compare employee timecards and subcontractor bills against contracts and rates for invoicing accuracy.
• Reference client-specific billing expectations and ensure invoiced records meet specifications.
• Utilize AI tools to analyze billing files, flag irregularities, and shorten review cycles.
• Enter, track, and manage billing records across CRM systems.
• Act as the point of contact to investigate and resolve billing discrepancies with internal teams, vendors, and clients.
• Multitask and meet tight deadlines while maintaining billing precision.

Skills

Excel data analysis

Attention to detail

Independent work

Education

High School Diploma

Tools

Salesforce

CRM software

Job description

About the role:We are looking for an analytical and detail-oriented Billing Clerk to manage our direct and subcontractor Invoicing. In this role, you will be expected to utilize provided tools and systems for consistent and accurate data entry from a variety of different databases in order to compile timecard and expense information for the billing of our Clients.If you enjoy working with numbers, organizing large datasets, and learn to technology to make manual tasks faster and more accurate, we want to hear from you.In this role, your responsibilities will be:Process, review, and audit, a high-volume of Time & Expense records and subcontractor bills to ensure accurate and timely client billing.Compare employee timecards and subcontractor bills against customer contracts and rates to ensure accuracy before invoicing.Reference Client-specific billing expectations and ensure all invoiced records meet those specifications.Utilize AI tools to analyze billing files, flag irregularities, and shorten review cycles while maintaining strict billing precision protocols.Enter, track, and manage billing records across Customer Relationship Management (CRM) systems.Serve as the point of contact to investigate and resolve billing discrepancies with internal teams, vendors, and clients.As a candidate, you must have:Familiarity with moderate Excel skills and formulas such as VLOOKUP/XLOOKUP, IF logic formulas, etc.Strong analytical skills, ability to delineate complex and voluminous data, and be able to understand and solve issues that may arise.Able to take ownership of tasks and initiate processes independently/consistently throughout their workweek.Experience using Salesforce and standard database software across PC and iOS environments.Proficient written and verbal communication skills. High business maturity and the ability to maintain composure and tact when resolving complex or sensitive billing discrepancies with clients and partners.Confidence in providing written correspondence with high-ranking internal and external parties in a professional and timely manner.Ability to multitask and manage competing deadlines under tight timeframes.High School Diploma required.We offer:Hourly Rate: $24.00/hrBenefits: Health, Dental, Vision, and 401(k)Paid Time Off: Generous PTO, including Sick/Safe TimeGrowth: Opportunities to expand your technical and analytical skills in a supportive environmentExperience: Opportunities to interact with professionals, Customer Relationship Management systems, Artificial Intelligence tools, as well as receive training for Excel and CRM reporting processes.Security Industry Specialists, Inc. is an Equal Opportunity Employer