Billing Clerk

Cogentanalytics; Forest Hills (MD); On-site; USD 40,000 - 60,000; Full time

Job summary

Cogentanalytics in Forest Hills, MD is seeking a Billing Clerk responsible for managing day-to-day billing and accounts payable functions. The role includes processing bills, maintaining billing logs, and supporting month-end close activities.

Qualified candidates will have an associate degree in Accounting or related field, at least 2 years of relevant experience, and familiarity with SAGE 50 or similar software. Strong organizational skills and attention to detail are essential.

Qualifications

• Minimum 2 years of billing, accounts payable, or accounting support experience required.
• Experience in construction or project-based billing preferred.
• Familiarity with contract billing platforms preferred.

Responsibilities

• Process 35–45 client bills per billing cycle.
• Review contracts and confirm billing terms before invoicing.
• Create jobs in SAGE 50 based on contract terms.

Skills

Microsoft Excel proficiency

Understanding of accounts payable workflows

Attention to detail

Organizational skills

Clear communication

Education

Associate degree in Accounting or related field

High school diploma or equivalent

Tools

SAGE 50

Contract billing platforms

Microsoft Excel

Job description

Position Summary

The Billing Clerk is responsible for executing the day‑to‑day billing and accounts payable functions with accuracy, timeliness, and complete documentation. This role processes 35–45 bills per month across multiple contract platforms, manages job setup in SAGE 50, maintains billing logs, prepares lien waivers, and supports monthly billing cycles. The Billing Clerk directly relieves the Accounting Manager of high‑volume transactional work, enabling senior staff to focus on financial oversight, compliance, and reporting.

• Process 35–45 client bills per billing cycle (twice monthly) in compliance with individual contract requirements
• Review contracts prior to billing to confirm billing terms, retention rates, and approved line items
• Create and configure new jobs in SAGE 50 based on reviewed contract terms
• Build and maintain corresponding billing spreadsheets aligned to SAGE job records
• Receive, code, and track vendor and subcontractor invoices in SAGE 50
• Prepare and manage lien waivers for subcontractors in conjunction with payment processing
• Escalate payment disputes or unresolved invoice discrepancies to the Accounting Manager promptly
• Maintain the billing log with current status on all 35–45 active monthly bills throughout the billing cycle
• Support Accounting Manager with documentation requests during month‑end close, external reviews, or audits
• Proactively communicate cycle status, volume, and known delays on a scheduled basis

Education

• Associate degree in Accounting, Business Administration, or a related field preferred
• High school diploma or equivalent required; relevant experience may substitute for degree

Experience

• Minimum 2 years of billing, accounts payable, or accounting support experience required
• Experience in construction, contractor, or project‑based billing strongly preferred
• Familiarity with contract billing platforms (Textura, Procore, or similar) preferred
• Experience with SAGE 50 or comparable accounting software preferred

Knowledge & Skills

• Proficiency in Microsoft Excel, including data entry, formatting, and formula‑based tracking
• Understanding of basic accounts payable and accounts receivable workflows
• Ability to read and interpret contract billing terms, retention clauses, and payment schedules
• Strong attention to detail and accuracy in high‑volume, deadline‑driven environments
• Organized, self‑managing work style with ability to maintain multiple billing cycles simultaneously
• Clear written and verbal communication; able to coordinate with project managers and vendors