Billing Clerk

Ultimate Staffing Services; Hackensack (NJ); On-site; USD 26,139 - 37,229; Full time

Job summary

Ultimate Staffing Services in Hackensack, NJ is seeking a detail-oriented Billing Clerk to join our team. The role handles invoices, posting payments, and account reconciliation in a fast-paced environment.

Responsibilities include generating invoices, processing various payments, and maintaining accurate billing records while providing excellent customer service to clients. This temporary-to-hire position requires strong data entry, Excel skills, and experience with QuickBooks.

Qualifications

• 2+ years of billing, accounts receivable, or related administrative experience.
• Strong data entry and reconciliation skills.
• Experience with accounting or ERP software.
• Proficiency in Microsoft Excel.
• Excellent communication and customer service skills.
• Ability to multitask in a high-volume environment.
• Strong attention to detail and problem-solving abilities.
• QuickBooks experience.

Responsibilities

• Generate and process invoices accurately and timely.
• Review billing information and resolve discrepancies prior to invoicing.
• Correct invoice line-item details and reissue invoices as needed.
• Ensure invoices are completed within established service standards.
• Maintain accurate customer billing records.
• Process credit card, ACH, check, and electronic payments.
• Post customer payments and apply funds accurately to accounts.
• Research and resolve unapplied or misapplied payments.
• Prepare and reconcile daily bank deposits.
• Reconcile payment batches and identify discrepancies.
• Perform daily reconciliation of customer accounts and payment activity.
• Investigate and resolve outstanding payment issues.
• Maintain clean and accurate financial records.
• Identify and correct duplicate entries, posting errors, and billing discrepancies.
• Respond to customer inquiries regarding invoices, payments, and account balances.
• Provide excellent customer service via phone and email.
• Assist with contract setup and customer account maintenance.
• Validate customer information and update records in internal systems.
• Support department operations with administrative and data-entry tasks.

Skills

Billing

Accounts receivable

Payment processing

QuickBooks

Excel

Customer service

Data entry

Problem solving

Tools

QuickBooks

ERP software

Excel

Job description

Salary: USD23 - USD23 per hour

Location: Hackensack, NJ
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Position Type: Temp-to-Hire

Par Rate: Up to $23.00/hour, depending on experience

Position Overview

We are seeking a detail-oriented Billing Clerk to join our team in Hackensack, NJ. The ideal candidate will be responsible for processing invoices, posting payments, reconciling accounts, supporting customer billing inquiries, and maintaining accurate financial records. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Billing & Invoicing

• Generate and process invoices accurately and timely.
• Review billing information and resolve discrepancies prior to invoicing.
• Correct invoice line-item details and reissue invoices as needed.
• Ensure invoices are completed within established service standards.
• Maintain accurate customer billing records.

Payment Processing

• Process credit card, ACH, check, and electronic payments.
• Post customer payments and apply funds accurately to accounts.
• Research and resolve unapplied or misapplied payments.
• Prepare and reconcile daily bank deposits.
• Reconcile payment batches and identify discrepancies.
• Perform daily reconciliation of customer accounts and payment activity.
• Investigate and resolve outstanding payment issues.
• Maintain clean and accurate financial records.
• Identify and correct duplicate entries, posting errors, and billing discrepancies.

Customer Service & Administrative Support

• Respond to customer inquiries regarding invoices, payments, and account balances.
• Provide excellent customer service via phone and email.
• Assist with contract setup and customer account maintenance.
• Validate customer information and update records in internal systems.
• Support department operations with administrative and data-entry tasks.

Qualifications

• 2+ years of billing, accounts receivable, payment processing, or related administrative experience.
• Strong data entry and reconciliation skills.
• Experience working with accounting or ERP software.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent communication and customer service skills.
• Ability to multitask and meet deadlines in a high-volume environment.
• Strong attention to detail and problem-solving abilities.
• QuickBooks Experience

Preferred Experience

• Billing, Accounts Receivable, or Collections experience.
• Experience processing ACH, credit card, and electronic payments.
• Familiarity with accounting software platforms and financial reconciliation processes.

Why Join Us?

• Temp-to-hire opportunity with long-term potential.
• Professional office environment.
• Opportunity to develop accounting, billing, and customer service skills.