Billing Clerk

Ultimate Staffing; Hackensack (NJ); On-site; USD 28,704 - 47,840; Part time

Benefits offered by this job

Mon-Fri schedule

Job summary

Ultimate Staffing is seeking a detail-oriented Billing Clerk in Hackensack, NJ to support invoicing, payments and account reconciliation. QuickBooks experience required; duties include posting payments, maintaining customer records, and handling billing inquiries in a fast-paced office.

The role offers a Monday–Friday schedule, temp-to-hire opportunities and a professional office environment with room to grow within accounting and billing functions.

Qualifications

• 2+ years of billing, accounts receivable, payment processing, or related administrative experience.
• Strong data entry and reconciliation skills.
• Experience working with accounting or ERP software.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent communication and customer service skills.
• Ability to multitask and meet deadlines in a high-volume environment.
• Strong attention to detail and problem-solving abilities.
• QuickBooks Experience

Responsibilities

• Billing & invoicing: Generate and process invoices accurately and timely.
• Billing review: Review billing information and resolve discrepancies prior to invoicing.
• Invoice corrections: Correct invoice line-item details and reissue invoices as needed.
• Standards: Ensure invoices are completed within established service standards.
• Records: Maintain accurate customer billing records.
• Payment processing: Process credit card, ACH, check, and electronic payments.
• Payments posting: Post customer payments and apply funds accurately to accounts.
• Discrepancies: Research and resolve unapplied or misapplied payments.
• Deposits: Prepare and reconcile daily bank deposits.
• Reconciliations: Reconcile payment batches and identify discrepancies.
• Customer inquiries: Respond to customer inquiries regarding invoices, payments, and account balances.
• Customer service: Provide excellent customer service via phone and email.
• Contract support: Assist with contract setup and customer account maintenance.
• Data accuracy: Validate customer information and update records in internal systems.
• Operations support: Support department operations with administrative and data-entry tasks.

Skills

Billing & AR

Data entry

Excel

Customer service

Attention to detail

Multitasking

Communication skills

Problem solving

Tools

QuickBooks

ERP software

Microsoft Office

Job description

Location: Hackensack, NJ

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Position Type: Temp-to-Hire

Par Rate: Up to $23.00/hour, depending on experience

Position Overview

Billing Clerk (QuickBooks exp. required)

Location: Hackensack, NJ

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Position Type: Temp-to-Hire

Par Rate: Up to $23.00/hour, depending on experience

We are seeking a detail-oriented Billing Clerk to join our team in Hackensack, NJ. The ideal candidate will be responsible for processing invoices, posting payments, reconciling accounts, supporting customer billing inquiries, and maintaining accurate financial records. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities

Billing & Invoicing

• Generate and process invoices accurately and timely.
• Review billing information and resolve discrepancies prior to invoicing.
• Correct invoice line-item details and reissue invoices as needed.
• Ensure invoices are completed within established service standards.
• Maintain accurate customer billing records.

Payment Processing

• Process credit card, ACH, check, and electronic payments.
• Post customer payments and apply funds accurately to accounts.
• Research and resolve unapplied or misapplied payments.
• Prepare and reconcile daily bank deposits.
• Reconcile payment batches and identify discrepancies.

Account Reconciliation

• Perform daily reconciliation of customer accounts and payment activity.
• Investigate and resolve outstanding payment issues.
• Maintain clean and accurate financial records.
• Identify and correct duplicate entries, posting errors, and billing discrepancies.

Customer Service & Administrative Support

• Respond to customer inquiries regarding invoices, payments, and account balances.
• Provide excellent customer service via phone and email.
• Assist with contract setup and customer account maintenance.
• Validate customer information and update records in internal systems.
• Support department operations with administrative and data-entry tasks.

Qualifications

• 2+ years of billing, accounts receivable, payment processing, or related administrative experience.
• Strong data entry and reconciliation skills.
• Experience working with accounting or ERP software.
• Proficiency in Microsoft Office, particularly Excel.
• Excellent communication and customer service skills.
• Ability to multitask and meet deadlines in a high-volume environment.
• Strong attention to detail and problem-solving abilities.
• QuickBooks Experience

Preferred Experience

• Billing, Accounts Receivable, or Collections experience.
• Experience processing ACH, credit card, and electronic payments.
• Familiarity with accounting software platforms and financial reconciliation processes.

Why Join Us?

• Temp-to-hire opportunity with long-term potential.
• Stable Monday-Friday schedule.
• Professional office environment.
• Opportunity to develop accounting, billing, and customer service skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.