Billing Clerk

Security Industry Specialists, Inc.; Culver City (CA); On-site; USD 27,000 - 39,000; Full time

Job summary

Security Industry Specialists, Inc. in Culver City, CA is seeking a Billing Clerk to manage high-volume invoicing for direct and subcontractor billing.

You will audit time and expense records, ensure accuracy against client contracts, and use AI tools to flag irregularities while maintaining billing precision. You will maintain billing records across CRM systems, collaborate with internal teams and vendors, and communicate findings professionally to clients and partners.

Qualifications

• High School Diploma required.
• Strong analytical skills and data-driven mindset.
• Familiarity with Excel formulas (VLOOKUP/XLOOKUP, IF).
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process, review, and audit high-volume time & expense records and subcontractor bills for client invoicing.
• Compare timecards and subcontractor bills against contracts and rates for accuracy.
• Reference client billing expectations and ensure records meet specs.
• Enter and manage billing records across CRM systems.
• Address billing discrepancies with internal teams, vendors, and clients.

Skills

Excel

Analytical skills

Data analysis

Multitask

Communication skills

Education

High School Diploma

Tools

Salesforce

CRM software

Database software

Job description

About the role:We are looking for an analytical and detail-oriented Billing Clerk to manage our direct and subcontractor Invoicing. In this role, you will be expected to utilize provided tools and systems for consistent and accurate data entry from a variety of different databases in order to compile timecard and expense information for the billing of our Clients.If you enjoy working with numbers, organizing large datasets, and learn to technology to make manual tasks faster and more accurate, we want to hear from you.In this role, your responsibilities will be:Process, review, and audit, a high-volume of Time & Expense records and subcontractor bills to ensure accurate and timely client billing.Compare employee timecards and subcontractor bills against customer contracts and rates to ensure accuracy before invoicing.Reference Client-specific billing expectations and ensure all invoiced records meet those specifications.Utilize AI tools to analyze billing files, flag irregularities, and shorten review cycles while maintaining strict billing precision protocols.Enter, track, and manage billing records across Customer Relationship Management (CRM) systems.Serve as the point of contact to investigate and resolve billing discrepancies with internal teams, vendors, and clients.As a candidate, you must have:Familiarity with moderate Excel skills and formulas such as VLOOKUP/XLOOKUP, IF logic formulas, etc.Strong analytical skills, ability to delineate complex and voluminous data, and be able to understand and solve issues that may arise.Able to take ownership of tasks and initiate processes independently/consistently throughout their workweek.Experience using Salesforce and standard database software across PC and iOS environments.Proficient written and verbal communication skills. High business maturity and the ability to maintain composure and tact when resolving complex or sensitive billing discrepancies with clients and partners.Confidence in providing written correspondence with high-ranking internal and external parties in a professional and timely manner.Ability to multitask and manage competing deadlines under tight timeframes.High School Diploma required.We offer:Hourly Rate: $24.00/hrBenefits: Health, Dental, Vision, and 401(k)Paid Time Off: Generous PTO, including Sick/Safe TimeGrowth: Opportunities to expand your technical and analytical skills in a supportive environmentExperience: Opportunities to interact with professionals, Customer Relationship Management systems, Artificial Intelligence tools, as well as receive training for Excel and CRM reporting processes.Security Industry Specialists, Inc. is an Equal Opportunity Employer