Billing Coordinator

Insight Global; West Hollywood (CA); On-site; USD 25,000 - 41,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

HSA/FSA and DCFSA options

401k with employer matching

Paid time off and sick leave

Job summary

Insight Global's fashion division is seeking a Billing Coordinator to support a fast-paced, high-volume talent business. You will manage a large queue of invoices for multiple talent managers, ensuring timely and accurate billing based on deal memos and job activity.

This role focuses on billing more than collections, requires onsite work in West Hollywood four days a week, and offers comprehensive benefits including medical, dental, vision, and retirement options.

Qualifications

• 3–5 years of billing, invoicing, AR, or finance operations experience.
• Able to work onsite in West Hollywood 4x a week.
• Experience managing a high volume of invoices in a fast-paced environment.
• Strong ability to prioritize competing requests and meet deadlines.
• Proficiency in Excel for reporting and reconciliation activities.
• Experience working closely with business stakeholders, managers, or client-facing teams.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Comfortable learning and working within CRM/accounting systems (SAP preferred but not required).

Responsibilities

• Manage a high volume of invoices for seven talent managers, ensuring timely and accurate billing.
• Prioritize billing activity and audit job information with agents, managers, artists, and finance.
• Generate invoices and resolve discrepancies; assist with collections.
• Support talent onboarding and contribute to month-end accounting processes.

Skills

Billing & invoicing

Accounts receivable

Excel reporting

Stakeholder collaboration

Prioritization skill

CRM/accounting systems

Attention to detail

Written and verbal communication

Education

Bachelor's degree in Accounting, Finance, Business, or related field

Interest in fashion, entertainment, or talent representation industry

Tools

SAP

Job description

- 3–5 years of billing, invoicing, AR, or finance operations experience

- Able to work onsite in West Hollywood 4x a week

- Experience managing a high volume of invoices in a fast-paced environment

- Strong ability to prioritize competing requests and meet deadlines

- Proficiency in Excel for reporting and reconciliation activities

- Experience working closely with business stakeholders, managers, or client-facing teams

- Strong attention to detail and organizational skills

- Excellent written and verbal communication skills

- Comfortable learning and working within CRM/accounting systems (SAP preferred but not required)

Nice to Have Skills & Experience

- Bachelor's degree in Accounting, Finance, Business, or related field preferred

- Interest in fashion, entertainment, or talent representation industry a plus

Job Description

The fashion division of a prominent talent agency is looking for a Billing Coordinator to support a fast-paced, high-volume fashion talent business. This role is more billing-focused than collections and will be responsible for managing a high volume of invoices for approximately seven talent managers, ensuring timely and accurate billing based on deal memos and job activity. The Billing Coordinator will work closely with agents, managers, artists, and finance teams to prioritize billing activity, audit job information, generate invoices, resolve discrepancies, assist with collections, support talent onboarding, and contribute to month-end accounting processes.

Compensation

Up to $30/hr

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.