Billing Assistant

BIEDERMANN HOENIG SEMPREVIVO A PROFESSIONAL CORPORATION; New York (NY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

BIEDERMANN HOENIG SEMPREVIVO A PROFESSIONAL CORPORATION in New York, NY is seeking a detail-oriented Legal Billing & Accounting Specialist to manage full-cycle legal billing, AR, and AP in a hybrid role. You will coordinate monthly billing for attorneys, generate LEDES, apply payments, and maintain client records to ensure accuracy and compliance.

The ideal candidate has 3+ years of law-firm billing or accounting experience, strong organizational and communication skills, and proficiency with

Qualifications

• 3+ years of legal billing or accounting experience within a law firm setting.
• Deep familiarity with legal billing practices (billable hours, retainers, and client guidelines).
• Strong attention to detail, organization, and time management; excellent communication.

Responsibilities

• Coordinate monthly billing for assigned attorneys; execute complex bills, process edits, write-offs, transfers, and time/expense adjustments.
• Generate LEDES files and submit invoices via client portals; monitor billing guidelines, resolve rejections, and liaise with e-billing vendors.
• Apply payments accurately in QuickBooks, maintain detailed client records, and reconcile billing discrepancies with clients and attorneys.
• Prepare and analyze financial reports (AR Summary, Billing History, Aged WIP); support collections with appeals, deductions, and AR monitoring.
• Respond to attorney inquiries regarding invoice status or payment delays, and advise on e-billing best practices.
• Process and code vendor invoices, expense reports, and check requests; secure proper internal approvals.
• Schedule and execute firm payments via checks, ACH, and wire transfers while maintaining accurate vendor records.
• Assist with special financial projects and process improvement initiatives as assigned.

Skills

Attention to detail

Time management

Organizational skills

Communication

Legal billing knowledge

Tools

QuickBooks

Clio

TimeSolv

LeanLaw

Job description

Job Description

Job Description

Location: Hybrid | New York, NY 10165

Compensation: $55,000 – $60,000 / year

Position Overview

We are seeking a detail-oriented Legal Billing & Accounting Specialist to manage full-cycle legal billing, accounts receivable, and accounts payable. Operating in a hybrid capacity in NYC, this role ensures accurate financial processing, strict client compliance, and seamless coordination between attorneys, clients, and vendors.

Key Responsibilities

Legal Billing & Accounts Receivable (AR)

• Full-Cycle Billing: Coordinate monthly billing for assigned attorneys; execute complex bills, process edits, write-offs, transfers, and time/expense adjustments.
• E-Billing & Compliance: Generate LEDES files and submit invoices via client portals; monitor billing guidelines, resolve rejections, and liaise with e-billing vendors.
• Account Maintenance: Apply payments accurately in QuickBooks, maintain detailed client records, and reconcile billing discrepancies with clients and attorneys.
• Reporting & Collections: Prepare and analyze financial reports (AR Summary, Billing History, Aged WIP); support collections with appeals, deductions, and AR monitoring.
• Attorney Advisory: Respond to attorney inquiries regarding invoice status or payment delays, and advise on e-billing best practices.

Accounts Payable (AP) & Firm Operations

• Expense Processing: Process and code vendor invoices, expense reports, and check requests; secure proper internal approvals.
• Payment Execution: Schedule and execute firm payments via checks, ACH, and wire transfers while maintaining accurate vendor records.
• Special Projects: Assist with special financial projects and process improvement initiatives as assigned.

Qualifications & Skill Requirements:

• Experience: 3+ years of legal billing or accounting experience within a law firm setting.
• Industry Knowledge: Deep familiarity with legal billing practices (billable hours, retainers, and client guidelines).
• Core Skills: Exceptional attention to detail, robust organizational habits, and excellent time management.
• Communication: Strong interpersonal skills for frequent, professional client and vendor interactions.

Technical & Preferred Skills

• Systems: Proficiency with QuickBooks and dedicated legal billing software (e.g., Clio, TimeSolv, LeanLaw, or similar).