Billing & AR Specialist for Mechanical Services

EMCOR Group; Barberton (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

S.A. Comunale in Barberton, OH is seeking a detail-oriented Administrative/Billing Assistant to support the Mechanical department and revenue growth. You will gather records, process invoices, update CRM, and assist with month-end closing while ensuring accuracy and meeting deadlines.

This role requires a High School Diploma or GED, 3+ years in billing, strong MS Office skills, and excellent communication. You will interact with account reps, vendors, and field staff, providing reliable

Qualifications

• High School Diploma or GED is required.
• 3+ years’ experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability and willingness to learn new systems and processes.

Responsibilities

• Assist in mechanical and financial billings.
• Gathers required records to compile all information needed for billing.
• Update costumer system inventory in the CRM program for completed billings.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Enter customer invoices on customer websites and compute the amount due for customer accounts.
• Executes and reviews billing reports and assists with month-end closing.
• Works with the A/R department to resolve issues with outstanding balances.
• Back up for payroll processing and time off tracking for field technicians.

Skills

Customer service

Attention to detail

Communication

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office

CRM software

Job description

S.A. Comunale in Barberton, OH is seeking a detail-oriented Administrative/Billing Assistant to support the Mechanical department and revenue growth. You will gather records, process invoices, update CRM, and assist with month-end closing while ensuring accuracy and meeting deadlines.

This role requires a High School Diploma or GED, 3+ years in billing, strong MS Office skills, and excellent communication. You will interact with account reps, vendors, and field staff, providing reliable