Billing & Accounts Receivable Specialist (Mechanical)

S.A. Comunale Co., Inc.; Barberton (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

S.A. Comunale Co., Inc. provides end-to-end mechanical, fire protection, and HVAC services across multiple markets.

This role supports the Mechanical department by handling billing, expense reports, and clerical tasks to help grow revenue while ensuring accuracy and compliance. The ideal candidate will have a strong administrative background, excellent customer service, and proficiency in Microsoft Office, CRM systems, and basic accounting.

Qualifications

• High School Diploma or GED required.
• 3+ years’ experience in an administrative/billing role.
• Accounting experience is a plus.
• Proficient in Microsoft Office.
• Strong customer service and communication skills.
• Ability to learn new systems and processes.
• Ability to work with minimal supervision and in a team.
• Attention to detail and accuracy.

Responsibilities

• Assist in mechanical and financial billings.
• Gathers required records to compile all information needed for billing.
• Update costumer system inventory in the CRM program for completed billings.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Enter customer invoices on customer websites and compute the amount due for customer accounts. Assists with the creation of billing summaries for customers without website billing.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Follow up on open receivables and maintain aging report for A/R updates.
• Produces various billing reports, summarizing and analyzing them as necessary.
• Submit vendor invoices to Accounts Payable for payment
• Process and scan billings for approved invoices.
• Review vendor statements and investigate older items.
• Prepares credit / debit memorandums to indicate returned or incorrectly billed products or services.
• Posts transactions to accounting records.
• Participate in Month-End Closing processes.
• Compile expense reports.
• Works with the A/R department to resolve issues with outstanding balances.
• Works with account representatives as needed to prepare and correct invoices.
• Back up for payroll processing and time off tracking for field technicians.
• Work with staff from other departments as needed to resolve issues.
• Additional job duties/responsibilities as assigned by management.

Skills

Customer service

Microsoft Office

Organizational skills

Written and verbal communication

Team collaboration

Attention to detail

Independent work

Strategic thinking

Education

High School Diploma or GED

Tools

CRM system

Job description

S.A. Comunale Co., Inc. provides end-to-end mechanical, fire protection, and HVAC services across multiple markets.

This role supports the Mechanical department by handling billing, expense reports, and clerical tasks to help grow revenue while ensuring accuracy and compliance. The ideal candidate will have a strong administrative background, excellent customer service, and proficiency in Microsoft Office, CRM systems, and basic accounting.