Billing & AP Coordinator | On-Site in Dallas | Up to $75k

Hire With Jarvis - Lance Melendez; Dallas (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

Hire With Jarvis - Lance Melendez in Dallas, Texas, is seeking a Billing and AP Coordinator to support their expanding operations. This crucial role focuses on maintaining financial accuracy and managing vendor payments within a fast-paced SaaS environment.

The ideal candidate will have invoicing experience, strong skills in QuickBooks, and be detail-oriented. Join a team that values innovation and customer-centric solutions, and thrive in this exciting opportunity!

Qualifications

• Experience with billing/invoicing, particularly in SaaS, startup, or real estate environments.
• Strong proficiency in QuickBooks or similar accounting systems.
• Exceptional skills in Microsoft Excel.

Responsibilities

• Enter new client and sales orders, verify details, and send invoices.
• Process client payments and verify remittances.
• Manage vendor invoice processing and maintain documentation.
• Prepare analyses of accounts payable and receivable.

Skills

Billing/invoicing experience

Proficiency in QuickBooks or similar

Strong skills in Microsoft Excel

Attention to detail and accuracy

Interpersonal skills

Ability to work collaboratively

Job description

A rapidly growing SaaS company in the real estate technology space is looking for a Billing and AP Coordinator to support its expanding operations. This role is essential to maintaining financial accuracy, ensuring smooth billing processes, and managing vendor payments in a fast-paced environment.

Responsibilities

• Client Invoicing: Enter new client and sales orders, verify details with the sales team, ensure proper billing schedules, and send invoices.
• Payment Processing: Receive and process client payments, verify remittances, and communicate any issues.
• Client & Vendor Communication: Establish and maintain relationships, respond to inquiries, and resolve billing or payment issues.
• Vendor Invoice & Payment Management: Review, enter, and schedule payments accurately while maintaining documentation.
• Record Keeping: Maintain client and vendor documentation, ensuring proper ledger entries.
• Reconciliation: Verify processed work and compare reports to ensure accurate balances.
• Reporting: Prepare and maintain analyses of accounts payable and accounts receivable.
• General Support: Assist finance leadership, generate reports, and perform other ad hoc tasks as needed.

Requirements

• Experience with billing/invoicing (SaaS, startup, or real estate experience is a plus).
• Proficiency in QuickBooks or similar accounting systems.
• Strong skills in Microsoft Excel.
• Excellent attention to detail, accuracy, and ability to incorporate numbers into communications effectively.
• Strong interpersonal skills and ability to work collaboratively in a dynamic team environment.

This is an exciting opportunity to join a fast-growing company that values innovation, collaboration, and customer‑centric solutions. If you’re looking to be part of a results‑driven team that thrives in a fast‑paced environment, we’d love to hear from you!