Accounts Payable Specialist

Confidential; Austin (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

100% employer-paid health, dental, vision insurance

401(k) with up to 4% employer match

15-25 days paid time off

Cell phone reimbursement

Company-paid parking

Job summary

A leading single-family office in Downtown Austin seeks an experienced full-time accounting & AP specialist. You will support the Controller with monthly reporting and day-to-day operations. The ideal candidate will be detail-oriented, adaptable, and capable of working independently. Responsibilities include managing transactions in QuickBooks, reconciling accounts, and assisting with compliance documentation. This role offers robust health benefits, a 401(k) plan, and generous paid time off.

Qualifications

• Authorization to work in the United States.
• 1-2 years of relevant experience in accounting or finance.
• Intermediate to advanced knowledge of MS Office, especially Excel.

Responsibilities

• Categorizing transactions in QuickBooks.
• Maintaining data in QuickBooks Online and Bill.com.
• Managing accounts payable for multiple entities.
• Conducting bank account and credit card reconciliations.
• Assisting with monthly close process.
• Gathering financials and other documents for loan compliance
• Coordinating with 3rd party CPA to compile necessary documents for tax return preparation
• File accounting-related documents
• Setting up domestic and international wires
• Various office administrative duties

Skills

Detail orientation

Time management

Communication skills

Organizational skills

Excel

Time management

Attention to detail

Communication

Independent work

Education

Bachelor’s degree in accounting/finance or equivalent experience

Tools

Microsoft Excel

QuickBooks

Bill.com

Excel

Job description

Thriving Single Family Office looking for experienced, full-time accounting & AP specialist to support Controller in day-to-day operations and monthly reporting in Downtown Austin. This position is 100% in-office.

The ideal candidate is adaptable, extremely detail oriented, and able to work collaboratively with others to refine our accounting and bill pay processes. This person will also be comfortable working independently with little oversight and have strong time management skills to meet strict monthly deadlines.

Additionally, discretion is of the utmost importance as this person will have access to both personal and business financial information. Someone who takes initiative, enjoys working independently, and takes pride in their work will thrive here.

Responsibilities

• Categorizing a high volume of transactions for both personal and business entities in QuickBooks
• Maintaining current, accurate data in online accounting and bill pay software (Quickbooks Online, Bill.com)
• Managing A/P for both personal and business entities.
• Cash flow management, bank account and credit card reconciliations and usage monitoring
• Assisting with completing monthly close process
• Gathering financials and other documents for loan compliance
• Coordinating with 3rd party CPA to compile necessary documents for tax return preparation
• File accounting-related documents
• Setting up domestic and international wires
• Various office administrative duties

Required Skills

• Authorization to work in the United States
• Bachelor’s degree in accounting/finance + 1-2 years relevant experience. Note – equivalent experience in a related field may be accepted in lieu of stated degree requirements.
• Intermediate to advanced knowledge of MS Office (particularly Excel – formulas, shortcuts, linking sheets, etc.)
• Ability to handle a high volume of transactions with speed and efficiency

Preferred Skills & Qualifications

• Familiarity with the rest of the MS Office suite, QuickBooks, Bill.com, and Dext

Required Characteristics

• Incredibly high attention to detail
• High level of trustworthiness
• Excellent and proactive communication skills
• Well organized and ability to multi-task

Benefits & Pay

• 100% employer-paid health, dental, vision, life, short-term, and long-term disability insurance for employee and dependents
• Cell phone reimbursement
• 401(k) plan with up to 4% employer match
• Company-paid holidays and 15-25 days paid time off
• 90-minute lunch breaks, team building events (lunches, happy hours, activities, etc.)
• Company-paid parking and excellent building amenities (gym, locker rooms, etc.)