Billing & AP Associate – Temp-to-Hire

CoolSys; Kernersville (NC); On-site; USD 52,000 - 62,000; Full time

Job summary

CoolSys is hiring for a Temp-to-Hire Representative 1, Accounting in a fast-paced environment. The role pays $25-30 per hour, with duties in billing and accounts payable, requiring strong communication and cross-functional collaboration.

You will review work orders, issue invoices, reconcile payments, and support month-end close across multiple sites. Ideal candidates have 1–2 years of related accounting experience, a background in construction, and proficiency with Excel and ERP systems.

Qualifications

• High school diploma or GED required.
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 1–2 years of billing or accounts payable experience; construction industry preferred.
• Proficiency in Excel, Word, and email; Dynamics ERP a plus.
• Strong data entry, accuracy, and communication skills.

Responsibilities

• Review service work orders for completeness and accuracy in accordance with customer contracts.
• Generate and issue customer invoices via preferred delivery methods (email, mail, or online entry).
• Research and resolve billing discrepancies by working closely with Service Managers and Customer Account Specialists.
• Manually enter billing adjustments and credit/rebills as necessary.
• Submit quotes, NTE increases, and status updates to third-party systems.
• Maintain historical billing records and provide invoice documentation upon request.
• Serve as backup billing representative for other areas during absences.
• Match, batch, and code vendor invoices for daily entry into the accounting system.
• Reconcile invoices against purchase orders, receipts, and vendor statements.
• Monitor discount opportunities and prepare payments in a timely manner.
• Research and resolve invoice discrepancies, match exceptions, holdouts, and receiving discrepancies.
• Verify proper general ledger coding and ensure appropriate sales/use tax application.
• Set up and maintain vendor accounts, ensuring complete and accurate documentation.
• Assist with accrual preparation at month-end and generate reports and account analyses.
• Support the travel and expense system and general AP issue resolution for branches.

Skills

Billing

Accounts Payable

General Accounting

Excel

Attention to detail

Communication

Education

Associate’s degree in Accounting/Finance

Bachelor’s degree in Accounting/Finance

Tools

Excel

Dynamics ERP

Email systems

Job description

CoolSys is hiring for a Temp-to-Hire Representative 1, Accounting in a fast-paced environment. The role pays $25-30 per hour, with duties in billing and accounts payable, requiring strong communication and cross-functional collaboration.

You will review work orders, issue invoices, reconcile payments, and support month-end close across multiple sites. Ideal candidates have 1–2 years of related accounting experience, a background in construction, and proficiency with Excel and ERP systems.