Billing and Accounts Receivable Specialist

Randstad USA; Bryant (AR); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Prescription drugs

Dental insurance

Vision insurance

AD&D

Life insurance

Short-term disability

401K plan

Job summary

Randstad USA is seeking a Billing and Accounts Receivable Specialist to support the Regional Finance team with project setup, contract compliance, billing lifecycle management, and AR collections. The role ensures accurate project financials, timely billings, and client payment tracking.

You will review projects, generate invoices, manage AR, and handle procurement tasks in an environment that values detail and organization.

Qualifications

• : Associate degree in Accounting, Finance, or Business Administration preferred (or equivalent practical experience).
• : 1+ years of experience in Accounts Receivable, Billing, or Project Accounting.
• : Familiarity with project-based billing methods, contract terms, and client portal submissions.
• : Proficient in MS Excel and accounting/ERP software.

Responsibilities

• Project Billing & Invoicing: Generate draft and final invoices, manage project billing schedules, attach backup, and distribute invoices via client portals.
• WIP & Revenue Management: Review project registrations, track Work-in-Progress (WIP), apply change orders, and set up contract terms.
• Collections: Follow up on past-due invoices, add collection notes, track average days paid, and work with Project Managers to clear AR balances.
• Procurement & Expense Setup: Create purchase requisitions, log receipts, complete vendor onboarding forms, and reconcile office credit cards.

Skills

Accounts Receivable

Billing

Invoicing

Oracle

ERP

Excel

Accounting

Purchase Orders

Reconciliation

Education

Associate degree

Tools

ERP systems

Job description

We are seeking a Billing and Accounts Receivable Specialistto support our Regional Finance team with routine project setup, contract compliance, billing lifecycle management, and accounts receivable collections. Operating under immediate supervision, this role plays an essential part in keeping project financial records accurate, billings submitted on time, and client payments tracked effectively.

Key Responsibilities

• Project Review & Setup: Review project registrations against contracts/POs, track change orders, and maintain assigned electronic project files.
• Billing & Invoicing: Manage project billing schedules, generate draft and final invoice packages with all required backup (cover pages, lien waivers, applications for payment), and upload through client distribution platforms.
• AR & Collections Support: Perform routine collection outreach via phone and email, record collection notes, track average days paid, and collaborate with Project Managers to clear open AR issues.
• Procurement & Reconciliations: Complete vendor onboarding forms, issue requisitions and receipts for goods/services, and reconcile office credit card expenses.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred (or equivalent practical experience).
• 1+ years of experience in Accounts Receivable, Billing, or Project Accounting.
• Familiarity with project-based billing methods, contract terms, and client portal submissions.
• Great organizational skills and high attention to detail.
• Proficiency in MS Excel and accounting/ERP software.

salary: $20 - $26 per hour

shift: First

work hours: 8 AM - 5 PM

education: Associate

Responsibilities

• Project Billing & Invoicing: Generating draft and final invoices, managing project billing schedules, attaching backup documentation, and distributing invoices via client portals.
• WIP & Revenue Management: Reviewing project registrations, tracking Work-in-Progress (WIP), applying change orders, and setting up contract terms.
• Collections: Following up on past-due invoices, adding collection notes, tracking average days paid, and working with Project Managers to clear open AR balances.

Minor AP / Procurement Responsibilities

• Procurement & Expense Setup: Creating purchase requisitions, logging receipts when goods arrive, filling out vendor onboarding forms, and reconciling office credit cards.

Essential functions of this role include:

• working in a smoke free environment

Skills

• Accounts Receivable (2 years of experience is required)
• Billing (2 years of experience is required)
• Invoicing (2 years of experience is required)
• Oracle (1 year of experience is required)
• ERP (2 years of experience is required)
• Excel (2 years of experience is required)
• Accounting (2 years of experience is required)
• Purchase Orders (1 year of experience is required)
• Reconciliation (2 years of experience is required)

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Education

• Associates (required)

Benefits

• medical
• prescription
• dental
• vision
• AD&D
• life insurance offerings
• short-term disability
• 401K plan (all benefits are based on eligibility)

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].