Billing Specialist

Golden Sands; Miami (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A financial services company in Miami seeks an Accounts Receivable Specialist to manage the complete billing cycle and customer payments. The ideal candidate should have an Associate's Degree and relevant experience in billing and invoicing. Strong communication skills and ability to reconcile accounts are essential. This full-time position offers a clerical office environment with standard office equipment, requiring some physical activity. Monday to Friday, 7:30 AM to 4:30 PM schedule.

Qualifications

• 1-3 years of relative work experience is preferred.
• 6 months - 1 year of relative work experience is required.

Responsibilities

• Prepare and send customer progress billings and invoices.
• Monitor accounts receivable aging report to ensure timely customer payments.
• Resolve customer payment discrepancies and inquiries.

Skills

Customer payment processing

Billing and invoicing

Account reconciliation

Communication skills

Education

Associate's Degree

Bachelor's Degree

Job description

ACCOUNTS RECEIVABLE SPECIALIST

Classification: Non-Exempt
Department: Accounting
Reports To: Accounting Manager

Objective

Process and oversee the complete billing cycle for all projects, in addition to manage customer payments and maintain accurate records in the accounting system.

Essential Functions

• Prepare, reconcile and send customer progress billings, invoices and change orders regularly
• Prepare bank deposits and process all customer payments in the accounting and project management systems
• Resolve any customer payment discrepancies
• Monitor accounts receivable aging report to ensure timely customer payments while communicating with project team to ensure past due invoices are addressed with the customer
• Assist in resolving customer inquiries regarding invoicing and payment process
• Produce accounts receivable reports as required by management
• Verify and collect all back up billing information and supporting documentation
• Provide support in answering vendor questions regarding Company billing/payments
• Assist with the close out documentation of waivers/warranties
• Maintain accounts receivable customer files
• File State taxes on a monthly basis
• Provide support on administrative functions to the accounting department as requested

Work Environment

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift 50lbs and bend or stand as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:30 - 4:30. Evening and weekend work may be required as job duties demand.

Travel

There is little to no travel required for this position.

Required Education and Experience

Associate’s Degree
6 months - 1 year of relative work experience

Preferred Education and Experience

Bachelor’s Degree
1 – 3 years relative work experience

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.