Billing Analyst — AEC Projects & Revenue Growth

Consor; San Antonio (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Career growth

Work-life balance

Health insurance

401(k) retirement plan

Community & volunteering

Job summary

Consor, a leading firm in water and transportation planning and engineering, seeks a Billing Analyst to manage the full billing lifecycle for multiple projects, ensuring accuracy and timely invoicing. You will collaborate with project managers and cross‑functional teams to review contracts, input invoices, and prepare complete packages for client submission.

The role requires 2+ years in project billing (AEC preferred), proficiency in Excel, and familiarity with Deltek Vision or Vantagepoint.

Qualifications

• Minimum 2 years’ experience with project billing, AEC industry (preferred).
• TXDOT or other Department of Transportation invoicing experience (preferred).
• Proficiency in Excel with ability to create formula driven spreadsheets.
• Experience with Deltek ERP systems such as Vision or Vantagepoint.
• Associate or bachelor’s degree in accounting, finance, or a related discipline. (not required)

Responsibilities

• Communicate with project managers regarding contracts, change orders, and other contract modifications pertinent to project billing
• Request, Input, and code subconsultant invoices
• Prepare complete invoice packages with supporting documentation for approval
• Deliver final invoices to clients via mail, email, or electronic invoicing platforms
• Research and resolve billing discrepancies, including unbilled balances
• Monitor aged AR client balances and pursue collections when needed
• Coordinate with Accounts Payable staff to ensure inclusion of billable AP vouchers and reimbursable expenses in billing periods.
• Report any cash receipts application issues related to AR balances and generate and distribute AR reports
• Monitor WIP and addressing aging or unbilled items
• Fulfill compliance obligations with government agencies by tracking and reporting commitments and subconsultant payments

Skills

Project billing

AEC industry

TXDOT invoicing

Excel formulas

Deltek ERP

Education

Accounting/Finance degree

Tools

Deltek Vision

Deltek Vantagepoint

Excel

Job description

Consor, a leading firm in water and transportation planning and engineering, seeks a Billing Analyst to manage the full billing lifecycle for multiple projects, ensuring accuracy and timely invoicing. You will collaborate with project managers and cross‑functional teams to review contracts, input invoices, and prepare complete packages for client submission.

The role requires 2+ years in project billing (AEC preferred), proficiency in Excel, and familiarity with Deltek Vision or Vantagepoint.