Billing Administrator

RealREPP; Abilene (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) Plan

Immediate vesting

Annual incentive program

Medical, Dental, Vision Insurance

Life Insurance

Disability Insurance

Pre‑tax Flexible Spending Plans

Holidays/Vacation/Personal Time

Training opportunities

Equal opportunity employer

Job summary

RealREPP, a full-service recruiting firm, is partnering with a national building systems expert to hire a Billing Administrator in the United States. The role focuses on accurate billing, invoicing, and monitoring customer accounts, with potential collections involvement as needed.

Responsibilities include processing invoices, maintaining customer data, generating credit memos when necessary, and ensuring timely payments.

Qualifications

• MS Office and billing/financial software knowledge.
• Strong organizational skills and attention to detail.
• Understanding of billing and invoicing processes.
• Effective written and verbal communication with customers.

Responsibilities

• Handle collections and follow up on outstanding balances.
• Invoice agreements accurately and on schedule.
• Process and review invoices for accuracy before posting.
• Set up new customer accounts and maintain customer information for AR/AP.
• Collect and compile billing records and enter data into the system.
• Prepare and distribute invoices with dates of service and amounts due.
• Monitor accounts to ensure timely payments and report overdue items.
• Maintain acceptable levels of overdue invoices per policy.
• Respond to customer billing questions by phone or email.
• File all account records and provide backup for dispatch personnel.

Skills

MS Office

Billing software

Attention to detail

Communication skills

Education

High School diploma or equivalent

Job description

RealREPP, a full-service recruiting firm, is currently teaming with a growing, stable, and nationally recognized building systems expert to assist them in hiring a Billing Administrator in undefined, undefined.

Position Summary

Responsible for ensuring accurate and timely billing and invoicing, monitoring customer accounts and handling customer inquiries and resolving billing discrepancies. May also engage in collections activities.

What You’ll Do

• Handling collections and following up on outstanding balances
• Invoicing agreements accurately and on schedule
• Processing and reviewing invoices to ensure accuracy before posting
• Sets up new customer account and maintain up-to-date and accurate customer information for Accounts Receivable/Payable.
• Collects and compiles customer billing records such as work orders, sales tickets, charge slips and technician time sheets. Computes total amounts due and enter the relevant information into database. Ensures accuracy of billing information, negotiated terms and compliance with current legislation.
• Prepares and distributes invoices to customers on a timely basis, including accurate details, dates of service, services performed and/or amounts due.
• Monitors customer accounts: ensures payments made on time, reports on overdue accounts.
• Maintains an acceptable level of overdue invoices as determined by Accounting policy.
• May assist with collections of past dues by contacting customers via telephone, email, and/or written correspondence.
• Generates credit memorandums to indicate incorrectly billed services. Upholds a level of confidentiality regarding any costing and billing when communicating with outside vendors, customers, etc.
• Responds to customer billing questions via telephone and email.
• Scans and files all account records into system accordingly.
• Performs backup duties and answer rollover calls for dispatch personnel.

What You’ll Need To Be Successful

• Working knowledge of MS Office and Billing/Financial software
• Good organizational skills and attention to detail and accuracy
• Understanding of billing and invoicing process
• Effective written and verbal communication skills; ability to communicate effectively and respectfully with customers

What You Bring To The Table

• High School diploma or equivalent
• Two (2) years of billing or directly related experience

Benefits

• 401(k) Plan with 50% Company Match (no cap) and immediate 100% vesting
• Annual incentive program based upon performance, profitability, and achievement
• Medical, Dental, Vision Insurance – 100% Paid for Employee
• Term Life, AD&D Insurance, and Voluntary Life Insurance
• Disability Income Protection Insurance
• Pre‑tax Flexible Spending Plans (Health and Dependent Care)
• Holidays/Vacation/Personal Time/Life Events Leave
• Numerous training opportunities and company paid membership for professional associations and licenses
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*