Billing & Administrative Specialist - Childcare Programs

YMC; San Diego (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Employee benefits

On-site work at YMCA

Job summary

YMCA of San Diego County is seeking a Business Center Administrator to oversee high-quality administrative operations and day-to-day activities at the Business Center. You will manage childcare billing, invoicing, and reports while serving as liaison for accounts payable with the Association Office.

The role requires strong organizational skills, multitasking, and the ability to collaborate with the membership team. This is a full-time on-site position located at the Point Loma YMCA.

Qualifications

• Associate degree or 2+ years in accounts receivable/administration
• 2+ years' experience in accounts receivable, billing or financial operations
• Solid experience with office management systems
• Familiarity with online calendaring and cloud systems
• Proficiency in clear and concise correspondence composition
• Exceptional interpersonal skills, public relations, and communication skills
• Fingerprinting and background check requirements as per YMCA policy

Responsibilities

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other programs
• Submit childcare reports to directors timely and efficiently
• Manage payments, drafts, vouchers, refunds, third party billing, childcare chargebacks, NSF notices and participant communication
• Process cancellations and maintain waiting lists for childcare and other programs
• Maintain contact with participants and coordinate with families on alternative payments and third party vendors
• Process summer camp processing including weekly drops, changes, cancellations and refunds
• Ensure licensing packets are complete with licensing payment information and prepare site folders
• Coordinate with membership team for draft updates for childcare and programs
• Provide tax letters as requested

Skills

Accounts receivable

Billing

Communication skills

Education

Associate's degree in Accounting, Business Administration or related field

Tools

Office management systems

Online calendaring

Cloud systems

Job description

YMCA of San Diego County is seeking a Business Center Administrator to oversee high-quality administrative operations and day-to-day activities at the Business Center. You will manage childcare billing, invoicing, and reports while serving as liaison for accounts payable with the Association Office.

The role requires strong organizational skills, multitasking, and the ability to collaborate with the membership team. This is a full-time on-site position located at the Point Loma YMCA.