Business Center Administrator - Programs - Point Loma

YMC; San Diego (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Employee benefits

On-site work at YMCA

Job summary

YMCA of San Diego County is seeking a Business Center Administrator to oversee high-quality administrative operations and day-to-day activities at the Business Center. You will manage childcare billing, invoicing, and reports while serving as liaison for accounts payable with the Association Office.

The role requires strong organizational skills, multitasking, and the ability to collaborate with the membership team. This is a full-time on-site position located at the Point Loma YMCA.

Qualifications

• Associate degree or 2+ years in accounts receivable/administration
• 2+ years' experience in accounts receivable, billing or financial operations
• Solid experience with office management systems
• Familiarity with online calendaring and cloud systems
• Proficiency in clear and concise correspondence composition
• Exceptional interpersonal skills, public relations, and communication skills
• Fingerprinting and background check requirements as per YMCA policy

Responsibilities

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other programs
• Submit childcare reports to directors timely and efficiently
• Manage payments, drafts, vouchers, refunds, third party billing, childcare chargebacks, NSF notices and participant communication
• Process cancellations and maintain waiting lists for childcare and other programs
• Maintain contact with participants and coordinate with families on alternative payments and third party vendors
• Process summer camp processing including weekly drops, changes, cancellations and refunds
• Ensure licensing packets are complete with licensing payment information and prepare site folders
• Coordinate with membership team for draft updates for childcare and programs
• Provide tax letters as requested

Skills

Accounts receivable

Billing

Communication skills

Education

Associate's degree in Accounting, Business Administration or related field

Tools

Office management systems

Online calendaring

Cloud systems

Job description

Overview

The Business CenterAdministratoris responsible forhigh quality administrative functions and day-to-day operation of the Business Center.Responsible forprocessing invoices,mailchildcare billing,and campaign billing for the Association.The Administratorwill serve asliaison for theAssociationOfficeaccounts payable.

For information on Y Employee Perks, click on this link:Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

• Location: T. Claude and Gladys B. Ryan Family YMCA - Point Loma
• Full Time, Monday - Friday, 7:30am - 5:00pm

Responsibilities

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs

• Responsible for submitting childcare reports to directors timely and efficiently

• Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF’s and participant communication

• Process cancellations and maintain waiting lists for childcare and other programs

• Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors

• Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds

• Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements

• Coordinate and collaborate with membership team for draft updates for childcare and programs

• Process weekly drops for camp, process changes, cancellations and refunds

• Provide tax letters as requested
• Ability to sit and type for extended periods of time
• Ability to take initiative, determine priorities and exercise good judgement
• Ability to multitask and prioritize tasks
• Highly organized self-starter with strong administrative skills
• Other duties as assigned

Qualifications

• Associate's degree in Accounting, Business Administration or related field OR 2+ years' of relevant experience in accounts receivable and administration required AND,
• 2+ years' of experience in accounts receivable, billing, or financial operations required

• Solid experience with office management systems

• Familiarity with online calendaring and cloud systems

• Proficiency in clear and concise correspondence composition

• Must possess exceptional interpersonal skills, public relations, and communication skills

• Knowledge of document preparation, editing, layout and proofreading essential
• Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and includesubsequentarrest notifications
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within30 daysofhireand must be from one of the following certifying organizations:
• American Red Cross
• American Heart Association
• American Safety & Health Institute

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego CountyOffice of Labor Standards and Enforcement.

Pay Range

USD $22.64 - USD $23.00 /Hr.