Office Manager

RoadSafe Traffic Systems, Inc.; Columbus (OH); Vor Ort; USD 50.000 - 75.000; Vollzeit

Zusammenfassung

RoadSafe Traffic Systems, Inc. in Columbus, OH is seeking an Office Manager to oversee accounts receivable/payable, invoicing, and general office duties. You will ensure accurate billing, timely payments, and smooth daily operations in a fast-paced construction environment.

The role requires strong MS Outlook/Excel/Word skills, attention to detail, and excellent communication. Five plus years of administrative experience (construction a plus) and proficiency with billing software are essential.

Qualifikationen

• 5+ years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel, and Word as well as skilled use of office equipment.
• Knowledge of Vista and TCR software a plus.

Aufgaben

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations.
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations
• Scanning of customer checks using banking software including recording the related deposits using the Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable by invoicing, monitoring overdue accounts, and following up on payments.
• Process Accounts Payable by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing-related inquiries or issues from clients or vendors.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues.
• Backup to Onboarder by assisting with New Hire Orientation tasks.
• Follow all safety rules to maintain a safe work environment.

Kenntnisse

Administrative experience

Verbal communication

Written communication

Detail oriented

MS Outlook

MS Excel

MS Word

Billing software

Financial reconciliation

Tools

Vista software

TCR software

Jobbeschreibung

At Roadsafe Traffic Systems, we ensure road safety and efficiency through top-quality traffic management. We seek motivated individuals passionate about creating safer road environments. Join us to play a key role in maintaining traffic flow during construction, maintenance, and events. We offer training, career growth, and a supportive work environment. Whether you're new or experienced, explore our opportunities and start an exciting career with us!

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FAQs

If you're considering a career at Roadsafe and have questions about our roles or the application process, we're here to help! For quick answers, feel free to click the FAQ button for common inquiries. If you need more personalized assistance, our chatbot is available to answer any questions you may have, helping you get the information you need to take the next step in joining our team.

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Where You Belong

As an Onboarding Recruiting Specialist supporting Georgia, I’m proud to be part of a collaborative and supportive team. We celebrate each other’s wins and step in to help whenever needed, ensuring that no one feels isolated or overwhelmed. It’s not just about getting the job done — it’s about doing it together with a shared goal of excellence. I’m incredibly proud to be part of such a hardworking, caring team that’s always looking out for one another. We understand that our success is built on the strength of our partnerships and the unwavering support we provide to each other daily.

As an Onboarding Recruiting Specialist supporting Georgia, I’m proud to be part of a collaborative and supportive team. We celebrate each other’s wins and step in to help whenever needed, ensuring that no one feels isolated or overwhelmed. It’s not just about getting the job done — it’s about doing it together with a shared goal of excellence. I’m incredibly proud to be part of such a hardworking, caring team that’s always looking out for one another. We understand that our success is built on the strength of our partnerships and the unwavering support we provide to each other daily.

Altonia Dugar, Onboarding Recruitment Specialist. Georgia

I have been a part of the RoadSafe team for over a year now, in two different roles. During my time here, I have worked with amazing individuals in not only the HR team, but also the operations team in my local area. Being able to work in each department, I have come to recognize how the organization runs together and how even in different departments, team members have your back! RoadSafe goes the extra length to ensure that safety is a priority, but also that their team is being taken care of. When transitioning to a new role, I received so much support and have had the opportunity to learn many new facets of the industry. I appreciate that RoadSafe has provided me with an opportunity to grow and learn in my career. I hope to continue working with the team over many years as I continue to build my career and pursue my goals. Thank you, RoadSafe!

As a relatively new employee to RoadSafe Traffic systems, and as someone who has never worked in the construction industry, I was immediately drawn to the opportunity for learning and growth that my position with RoadSafe would afford me. Since being with the company, I have been given multiple projects to help improve communication and strengthen friendships among team members. I also know that my desire to learn and improve my workplace is heard by my Branch and Operations Managers as they are continuously looking for more ways to help me grow. Since being a member of the RoadSafe team, I have been impressed with the emphasis on safety within the company. Safety Moments start each meeting, Pre and Post checks keep vehicles in top working order and wearing PPE is mandated to keep each employee safe and ensures we all go home to our families at the end of the day. I am excited to be part of the RoadSafe team.

As a relatively new employee to RoadSafe Traffic systems, and as someone who has never worked in the construction industry, I was immediately drawn to the opportunity for learning and growth that my position with RoadSafe would afford me. Since being with the company, I have been given multiple projects to help improve communication and strengthen friendships among team members. I also know that my desire to learn and improve my workplace is heard by my Branch and Operations Managers as they are continuously looking for more ways to help me grow. Since being a member of the RoadSafe team, I have been impressed with the emphasis on safety within the company. Safety Moments start each meeting, Pre and Post checks keep vehicles in top working order and wearing PPE is mandated to keep each employee safe and ensures we all go home to our families at the end of the day. I am excited to be part of the RoadSafe team.

Lisa Bobleter, Admin. Coordinator. Utah

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Let's drive y |

Position: Office Manager

Location: Columbus, OH

Job Id: 4951

# of Openings: 1

Title: Office Manager
Classification: Exempt

About the Organization

RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.

POSITION SUMMARY

The Office Manager oversees critical office functions, with a focus on accounts receivable and payable. This role involves processing invoices, managing payments, and reconciling accounts using billing software, while ensuring accuracy and promptly resolving discrepancies. Additional duties include providing general office support. Success in this position requires proficiency in MS Outlook, Excel, Word, and office equipment, and strong organizational skills and attention to detail.

ESSENTIAL FUNCTIONS

• Answering and directing incoming phone calls to the appropriate personnel or departments.
• Setup jobs in TCR system and electronically dispatch related tickets to field technicians to perform daily rental set-ups, traffic closures, and flagging operations.
• Daily, Weekly or Monthly invoicing of daily rentals lane closures and flagging operations
• Scanning of customer checks using banking software including recording the related deposits using the Vista system.
• Process and apply credit card payments efficiently and accurately.
• Prepare sales quotes and handle related billing tasks.
• Submit and track purchase order requests.
• Manage Accounts Receivable (A/R) by overseeing invoicing, monitoring overdue accounts, and following up on outstanding payments.
• Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments.
• Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P.
• Address and resolve billing-related inquiries or issues from clients or vendors.
• Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps.
• Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
• Following all safety rules and regulations to maintain a safe work environment.
• Adhering to all company policies and procedures to ensure compliance and consistency.
• Performing other duties as assigned to support operational needs and team goals.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED

• 5+ years of administrative experience required; construction industry experience is a plus.
• Strong verbal, written and interpersonal skills.
• Attention to detail to ensure invoices are error-free and payments are applied correctly.
• Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately.
• Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet deadlines.
• Proficient in MS Outlook, Excel, and Word as well as skilled use of office equipment.
• Knowledge of Vista and TCR software a plus.

EOE Statement

RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans