ADMINISTRATIVE ASSISTANT

D; Palm Heights Colonia (TX); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Relaxed work environment

Competitive pay (weekly)

Health, Dental, Vision, Life & other保险

Job summary

D, an organization in Palm Heights Colonia, is seeking an organized administrative professional to support a payroll team. Responsibilities include managing calendars, timesheets, and records, with strong MS Office proficiency. This 1-2 year fixed, off-site assignment requires excellent communication and attention to detail.

Proficiency in English and Spanish is essential. Prior payroll/timekeeping experience and confidentiality are highly valued; a high school diploma is required.

Qualifications

• Bilingual English/Spanish communication required.
• Proficiency in Microsoft Office and data management.
• Strong organization and attention to detail.
• Experience or familiarity with payroll/timekeeping software preferred.
• High school diploma or equivalent required.

Responsibilities

• Collect and verify timesheets and attendance records.
• Handle email correspondence.
• Maintain employee files and data entry.
• Scan, copy and prepare training materials and publications.
• Coordinate meetings and schedule appointments.

Skills

Bilingual English/Spanish

Microsoft Office

Organization

Time management

Payroll familiarity

Data entry

Discretion with sensitive data

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Payroll software

Job description

Description

We are seeking an organized and detail-oriented individual to provide comprehensive administrative support to our payroll team, including, but not limited to: managing calendars, scheduling meetings, and maintaining records. Strong proficiency in Microsoft Office required. Excellent communication and interpersonal skills essential.

*NOTE*: This position is for a fixed, OFF-SITE assignment lasting 1-2 years (No relocation & No remote work).

Benefits:

• Relaxed work environment
• Competitive pay (weekly)
• Health, Dental, Vision, Life & other insurances available (after 60 days of service)
• 401(k) Plan w/Matching available (after 1 year of service)
• Paid Time Off

Requirements

Core responsibilities:

• Collecting and verifying timesheets and attendance records
• Handling email correspondence
• Maintaining employee files and data entry
• Scanning, copying & preparing training materials & other publications
• Coordinating meetings and scheduling appointments

Essential Skills:

• Excellent communication skills, both verbal and written in English and Spanish
• Strong organization and ability to manage multiple priorities
• Attention to detail
• Strong math skills
• Confidentiality regarding sensitive data and project information
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) & Adobe Acrobat
• Familiarity with payroll and/or timekeeping software
• Ability to prioritize multiple tasks and manage time effectively

Desired Qualifications:

• High school diploma or equivalent
• Bilingual preferred
• Previous payroll experience preferred
• Previous experience in construction industry a plus
• Must pass pre-employment drug screen