Bilingual Timekeeping & Payroll Administrator

Gray; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

NexGen Contracting, a Gray Construction subsidiary, is seeking a Timekeeping Administrator to ensure accurate payroll and workforce management. This role collaborates with Human Resources and payroll teams to process timecards, update personnel records, and resolve discrepancies in a fast-paced environment.

The ideal candidate will have a strong numerical ability, attention to detail, and excellent communication.

Qualifications

• High School Diploma or GED and 2 years of payroll and timekeeping experience.
• Proficiency in using payroll software and Microsoft Office Suite.
• Experience with CMiC, SmartBarrel and E-Time preferred.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and ability to multitask.
• Proficient in Microsoft Office, including Excel, PowerPoint, Word, Outlook.
• Knowledge of state and federal labor laws is a plus.
• Strong communication skills and confidentiality.
• Ability to prepare and write routine correspondence.
• Ability to calculate mathematical figures and apply fractions, percentages, and proportions.
• Ability to present information to managers and clients.
• Strong customer service skills.
• Team player.
• Ability to solve practical problems with limited standardization.

Responsibilities

• Lead weekly and biweekly reconciliation of timecards.
• Monitor clock-in/out activity for craft hourly employees.
• Coordinate data entry for new hires and HR updates to payroll team.
• Enter and process per diem in CMiC; ensure data accuracy.
• Review payroll reports for accuracy and correct errors.
• Assist with timely filing of payroll-related taxes.
• Process check adjustments and shortages; verify vacation, sick, and holiday pay.
• Provide payroll support to NexGen employees and third-party craft personnel.
• Review timecards for unapproved punches and resolve with project approvers.
• Process terminations in UKG Pro with proper documentation and compliance.

Skills

Analytical skills

Attention to detail

Communication skills

Team player

Customer service

Problem solving

Confidentiality

Multitasking

Numerical ability

Education

High School Diploma or GED

Tools

CMiC

SmartBarrel

E-Time

Microsoft Office Suite

Excel

Job description

NexGen Contracting, a Gray Construction subsidiary, is seeking a Timekeeping Administrator to ensure accurate payroll and workforce management. This role collaborates with Human Resources and payroll teams to process timecards, update personnel records, and resolve discrepancies in a fast-paced environment.

The ideal candidate will have a strong numerical ability, attention to detail, and excellent communication.