Timekeeping Administrator

Gray; Phoenix (AZ); On-site; USD 52,000 - 76,000; Full time

Job summary

NexGen Contracting, a Gray Construction subsidiary, is seeking a Timekeeping Administrator to ensure accurate payroll and workforce management. This role collaborates with Human Resources and payroll teams to process timecards, update personnel records, and resolve discrepancies in a fast-paced environment.

The ideal candidate will have a strong numerical ability, attention to detail, and excellent communication.

Qualifications

• High School Diploma or GED and 2 years of payroll and timekeeping experience.
• Proficiency in using payroll software and Microsoft Office Suite.
• Experience with CMiC, SmartBarrel and E-Time preferred.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and ability to multitask.
• Proficient in Microsoft Office, including Excel, PowerPoint, Word, Outlook.
• Knowledge of state and federal labor laws is a plus.
• Strong communication skills and confidentiality.
• Ability to prepare and write routine correspondence.
• Ability to calculate mathematical figures and apply fractions, percentages, and proportions.
• Ability to present information to managers and clients.
• Strong customer service skills.
• Team player.
• Ability to solve practical problems with limited standardization.

Responsibilities

• Lead weekly and biweekly reconciliation of timecards.
• Monitor clock-in/out activity for craft hourly employees.
• Coordinate data entry for new hires and HR updates to payroll team.
• Enter and process per diem in CMiC; ensure data accuracy.
• Review payroll reports for accuracy and correct errors.
• Assist with timely filing of payroll-related taxes.
• Process check adjustments and shortages; verify vacation, sick, and holiday pay.
• Provide payroll support to NexGen employees and third-party craft personnel.
• Review timecards for unapproved punches and resolve with project approvers.
• Process terminations in UKG Pro with proper documentation and compliance.

Skills

Analytical skills

Attention to detail

Communication skills

Team player

Customer service

Problem solving

Confidentiality

Multitasking

Numerical ability

Education

High School Diploma or GED

Tools

CMiC

SmartBarrel

E-Time

Microsoft Office Suite

Excel

Job description

NexGen is looking for a Timekeeping Administrator to join our growing team! Bilingual- Spanish speaking is highly preferred.

Responsibilities

Why NexGen?

NexGen Contracting, the self-perform arm of Gray, is based in Franklin, TN, and specializes in executing turnkey project scopes, including concrete, steel, millwright, and finishes. NexGen is fully integrated with Gray Construction and serves as a preferred subcontractor. The NexGen team is made of career, trade-specific professionals and core craftsmen with decades of experience who are dedicated to meeting our customers’ unique needs. NexGen offers a wide range of self-perform services, which include supervision, administration, craft labor, materials, tools, documentation, consumables, and safety devices to successfully carry projects from start to finish.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage , Manufacturing , Automotive , Distribution , Mission Critical , and Commercial . Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

Qualifications

Position Summary

The Timekeeping Administrator plays a critical role in ensuring accurate and efficient payroll and workforce management. This position is responsible for monitoring and reconciling employee time records, coordinating workforce data entry, and supporting compliance with company policies and payroll standards. The Timekeeping Administrator works closely with Human Resources, payroll teams, and employees to process timecards, update personnel records, and resolve discrepancies. In addition, the role supports payroll functions such as garnishment payments, tax filings, and reporting. Success in this position requires strong attention to detail, organizational skills, confidentiality, and the ability to collaborate effectively across teams.

Who We Want… (Requirements)

• High School Diploma or GED and 2 years of experience in payroll and timekeeping required.
• Proficiency in using payroll software and Microsoft Office Suite.
• Experience with CMiC, SmartBarrel and E-Time preferred.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and ability to multitask.
• Proficient in Microsoft Office, including Excel (formulas, sorting, filtering, pivot tables, etc.), PowerPoint, Word, Outlook.
• Knowledge of state and federal labor laws and regulations is a plus.
• Strong communication skills and a high degree of confidentiality.
• Ability to prepare and write routine correspondence.
• Ability to calculate mathematical figures such as addition, subtraction, multiplication, and division.
• Apply concepts such as fractions, percentages, and proportions to practical situations.
• Ability to present information and respond to questions from groups of managers, clients, customers, and co-workers.
• Must possess strong customer service skills.
• Ability to work in a team environment, strong team player.
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. May require assistance of Payroll and HR Manager to resolve more difficult problems

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What We Expect… (Essential Functions)

• Perform a variety of timekeeping duties, including leading weekly and biweekly reconciliation of timecards.
• Monitor clock-in/out activity for craft hourly employees.
• Coordinate data entry for new hires, rehires, terminations, rate changes, and other HR updates to ensure timely delivery to the Gray Construction payroll team.
• Enter and process per diem in CMiC; ensuring that amounts uploaded accurately reflect information
• Review payroll reports for accuracy, correcting errors as needed.
• Assist with the timely filing of payroll-related taxes.
• Processes check adjustments and shortages
• Verifies and enters vacation, sick, and holiday pay
• Provide payroll support to NexGen employees and third‐party craft personnel.
• Review craft timecards for unapproved punches and resolve discrepancies with project approvers.
• Process weekly craft payroll, including running reports, managing rate changes, and handling per diem requests.
• Process terminations for team members in UKG Pro, ensure proper documentation and compliance with best practices, and elevate any concerns or risks to HR Manager.
• Ensure compliance with company policies, procedures, and global standards.
• Maintain confidentiality of payroll records and sensitive employee information.
• Plan, organize, and execute assignments as directed.
• Meet expectations for attendance and punctuality.
• Processes unemployment claims, employment verifications, garnishments and child support.
• Perform other duties as assigned.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

This position has no supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.