Bilingual Substitute Administrative Assistant (Front Desk)

Archdiocese of San Antonio Careers; Boerne (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

Archdiocese of San Antonio Careers is seeking a Substitute Administrative Assistant to support an assigned department. The role involves front desk coverage when the Office Manager is unavailable, handling phones, records, scheduling, and meeting logistics.

The position requires a high school diploma (Associate degree preferred), at least four years of administrative experience, and bilingual Spanish/English ability. The Archdiocese emphasizes confidentiality and adherence to its Code of Conduct.

Qualifications

• High school diploma or equivalent.
• Associate degree preferred.
• At least four years of experience in an administrative role providing direct support.
• Bilingual in Spanish and English.

Responsibilities

• Answer and transfer phone calls; screen when necessary.
• Maintain filing systems as assigned.
• Retrieve information from records, email, minutes, and other documents; prepare written summaries of data.
• Coordinate and schedule travel, meetings, and appointments.
• Prepare agendas and schedules for meetings.
• Record and distribute minutes or other records for meetings.
• Maintain office supplies and coordinate maintenance of office equipment.
• Adhere to safety training and protocols daily, protecting the safety of self and others.
• Protect the confidentiality of information and materials, including client names, services, donors, and financial data.
• Adhere to Archdiocesan Code of Conduct and Faith and Morals policy.
• Work as a collaborative team member to support the Mission and Vision of the organization.
• Performs other duties as assigned.

Skills

Microsoft Office

Attention to detail

Written and verbal communication

Education

High school diploma

Associate degree preferred

Job description

Archdiocese of San Antonio Careers is seeking a Substitute Administrative Assistant to support an assigned department. The role involves front desk coverage when the Office Manager is unavailable, handling phones, records, scheduling, and meeting logistics.

The position requires a high school diploma (Associate degree preferred), at least four years of administrative experience, and bilingual Spanish/English ability. The Archdiocese emphasizes confidentiality and adherence to its Code of Conduct.