Bilingual Spanish Admin & Scheduler (NYC, 3-Month Contract)

TEKsystems; New York (NY); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Disability benefits

HSA

Transit benefits

Time Off

Job summary

TEKsystems is seeking a Bilingual Spanish Administrative Assistant/Reception for an in-office, 3-month contract in New York City. The role focuses on scheduling, office services, and ensuring meetings run smoothly in a fast-paced environment.

You will manage calendars, coordinate travel, answer phones, draft correspondence, and support client meetings and lobby days. Candidates should have two years of admin/reception experience and strong MS Office skills.

Qualifications

• 2 years of administrative experience/reception experience.
• Microsoft Office proficiency.
• Calendar management experience.
• Excellent communication skills.
• Detail oriented.

Responsibilities

• Maintain and organize the calendar for the NYC team.
• Plan travel and meetings well into the future to optimize the team’s time.
• Coordinate scheduling with stakeholders and staff for meetings and lobby days.
• Ensure coordination between multiple principals and offices.
• Draft correspondence, answer phones, coordinate mailing and inquiries from internal/external sources.
• Provide logistical support for client meetings and internal team meetings.
• Coordinate travel itineraries accurately and promptly.
• Manage confidential materials and electronic filing in the online database.
• Prepare and assemble reports and publications as appropriate.
• May manage and implement special projects as assigned.

Skills

Bilingual Spanish

Admin experience

Calendar management

MS Office

Communication

Detail oriented

Job description

TEKsystems is seeking a Bilingual Spanish Administrative Assistant/Reception for an in-office, 3-month contract in New York City. The role focuses on scheduling, office services, and ensuring meetings run smoothly in a fast-paced environment.

You will manage calendars, coordinate travel, answer phones, draft correspondence, and support client meetings and lobby days. Candidates should have two years of admin/reception experience and strong MS Office skills.