Bilingual Site Admin Assistant

SBM Management Services, LP; Sunnyvale (CA); On-site; USD 34,000 - 36,000; Full time

Job summary

SBM Management Services, LP in Sunnyvale, CA is hiring a Bilingual Site Admin Assistant to support senior managers. The role includes scheduling, visitor greeting, mail handling, travel arrangements, and meetings coordination. Some travel to San Francisco may be required.

The position offers an hourly wage of $25–$26 and a Monday–Friday 7am–3:30pm shift. A two-year college associate degree and at least one year of related experience are expected.

Qualifications

• Associate degree or equivalent; one year related experience preferred.
• Ability to perform essential duties with accuracy and discretion.
• Strong organizational and communication skills.

Responsibilities

• Support site managers with employee programs and services.
• Coordinate and organize manager’s schedule and appointments using admin software.
• Greet visitors and direct them to the appropriate area or person.
• Organize and maintain file systems and records.
• Answer and screen calls; arrange conference calls and route mail.
• Prepare outgoing mail and correspondence; handle emails and faxes.
• Arrange travel schedules and reservations.
• Prepare and transcribe meeting minutes; organize meetings and agendas.
• Order supplies and coordinate equipment maintenance.

Skills

Administrative support

Scheduling

Customer service

Greet visitors

File management

Education

Associate degree

Tools

Admin software

Microsoft Office

Job description

Job Description

Now Hiring: Bilingual Site Admin Assistant

Compensation: $25- $26/hr

Shift: M-F 7am-3:30pm

Primary location in Sunnyvale with occasional travel to San Francisco

Job Overview

The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.

Roles & Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Support site managers with employee programs and services
• Coordinate and organize manager’s schedule and make appointments with admin software
• Greet scheduled visitors and conduct them to appropriate area or person
• Organize and maintain file system, files correspondence, and other records
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
• Read and route incoming mail
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile, and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
• Make copies of correspondence or other printed materials
• Order and maintain supplies, and arrange for equipment maintenance

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience

Associate degree from two-year College or technical school. One year related experience and/or training.

Certificates, Licenses, Registrations

May required to have a valid driver’s license.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:

www.sbmmanagement.com/careers Careers – SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.