Bilingual Site Admin Assistant

SBM Management Services, LP; San Francisco (CA); On-site; USD 34,000 - 36,000; Full time

Job summary

SBM Management Services, LP is seeking a Bilingual Site Admin Assistant to support senior managers at the Sunnyvale location with administrative tasks, scheduling, and travel arrangements. The role requires strong organizational skills and bilingual communication to interact with diverse staff.

The position offers a Monday–Friday 7am–3:30pm shift, with compensation of $25–$26 per hour and a primary Sunnyvale location with some travel to San Francisco.

Qualifications

• Associate degree from two-year college or technical school.
• One year related experience and/or training.

Responsibilities

• Assist site managers with employee programs and services.
• Coordinate and organize manager’s schedule and appointments.
• Greet visitors and guide them to the appropriate area or person.
• Maintain file systems and records.
• Screen and route manager calls; arrange conference calls.

Skills

Bilingual communication

Administrative support

Schedule coordination

Travel coordination

Education

Associate degree

Tools

MS Office

Scheduling software

Job description

Job Title: Bilingual Site Admin Assistant

Compensation: $25- $26/hr

Shift: M-F 7am-3:30pm

Location: Primary location in Sunnyvale with occasional travel to San Francisco

Job Overview

The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.

Roles & Responsibilities

• Support site managers with employee programs and services
• Coordinate and organize manager’s schedule and make appointments with admin software
• Greet scheduled visitors and conduct them to appropriate area or person
• Organize and maintain file system, files correspondence, and other records
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
• Read and route incoming mail
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile, and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
• Make copies of correspondence or other printed materials
• Order and maintain supplies, and arrange for equipment maintenance

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience: Associate degree from two-year College or technical school. One year related experience and/or training.

Certificates, Licenses, Registrations: May required to have a valid driver’s license.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Demands & Work Environment

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits

SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at: www.sbmmanagement.com/careers Careers - SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.