Site Admin Assistant

SBM; Sunnyvale, Northern (CA, KY); Hybrid; USD 34,000 - 36,000; Full time

Benefits offered by this job

Comprehensive benefit packages

Job summary

SBM is seeking a Bilingual Site Admin Assistant in Sunnyvale, CA, with some travel to San Francisco. The role handles administrative requests from senior managers, coordinates schedules, greets visitors, and manages correspondence and travel planning. The position requires an associate degree and at least one year of related experience, plus a valid driver’s license.

bilingual skills are valued. The Site Admin Assistant will perform a variety of administrative duties to support SBM’s management

Qualifications

• Associate degree from a two-year college or technical school.
• One year related experience and/or training.
• Valid driver’s license may be required.

Responsibilities

• Support site managers with employee programs and services.
• Coordinate and organize manager’s schedule and appointments.
• Greet visitors and escort them to the appropriate area or person.
• Maintain file systems, records, and correspondence.
• Answer and screen manager’s calls and arrange conference calls.
• Prepare outgoing mail and electronic communications.
• Arrange travel schedules and reservations.
• Prepare and transcribe meeting minutes and reports.
• Order supplies and arrange equipment maintenance.

Skills

Administrative support

Scheduling

Visitor greeting

Phone screening

Education

Associate degree

Tools

Admin software

MS Office

Job description

Title: Bilingual Site Admin Assistant Job Description: Now Hiring: Bilingual Site Admin Assistant Compensation: $25- $26/hr Shift: M-F 7am-3:30pm Primary location in Sunnyvale with occasional travel to San Francisco

Job Overview

The Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.

Roles & Responsibilities

To perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.

• Support site managers with employee programs and services
• Coordinate and organize manager’s schedule and make appointments with admin software
• Greet scheduled visitors and conduct them to appropriate area or person
• Organize and maintain file system, files correspondence, and other records
• Answer and screen manager's telephone calls, give information to callers, and arrange conference calls
• Read and route incoming mail
• Prepare outgoing mail and correspondence, including e-mail and faxes
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile, and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetings
• Make copies of correspondence or other printed materials
• Order and maintain supplies, and arrange for equipment maintenance

Qualification

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education and/ or Experience: Associate degree from two-year College or technical school. One year related experience and/or training. Certificates, Licenses, Registrations: May required to have a valid driver’s license. Supervisory Responsibilities This position has no supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Benefits

• SBM offers comprehensive benefit packages.

For information about SBM's benefits, please visit SBM's website at: www.sbmmanagement.com/careers

Careers – SBM

SBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.

At SBM, we deliver soft services facilities management through innovative technology, exceptional quality, and empowered associates on a global scale. Our approach is centered on providing scalable, predictable, and repeatable results across space types. With our experience in state-of-the-art facilities and continuously evolving processes, we ensure that our clients experience unmatched service excellence to support our clients’ most ambitious missions.