Bilingual Site Admin Assistant

SBM Management Services, LP; San Francisco (CA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Benefits package

Job summary

SBM Management Services, LP is seeking a Site Admin Assistant to support senior managers with day-to-day administrative tasks. The role involves greeting visitors, coordinating calendars, answering calls, and handling travel arrangements with attention to detail.

This position requires an Associate degree or equivalent experience, solid organizational skills, and the ability to manage multiple tasks in a fast-paced office environment.

Qualifications

• Associate degree preferred or equivalent experience.
• Experience with administrative tasks and office software.
• Strong communication and organizational skills.

Responsibilities

• Greet visitors and direct them to appropriate staff.
• Coordinate and organize manager schedules and meetings.
• Answer and screen phone calls and route messages.
• Prepare outgoing mail, emails, and faxes.
• Arrange travel schedules and reservations.
• Maintain organized filing systems and records.
• Record and transcribe meeting minutes as needed.

Skills

Administrative support

Scheduling

Communication

Education

Associate degree

Job description

Title:Site Admin AssistantJob Description:25-26/hr7am-3:30pmJob OverviewThe Site Admin Assistant will be responsible for handling administrative requests and queries from senior managers.Roles & ResponsibilitiesTo perform this job successfully and safely, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.Support site managers with employee programs and servicesCoordinate and organize manager’s schedule and make appointments with admin softwareGreet scheduled visitors and conduct them to appropriate area or personOrganize and maintain file system, files correspondence, and other recordsAnswer and screen manager's telephone calls, give information to callers, and arrange conference callsRead and route incoming mailPrepare outgoing mail and correspondence, including e-mail and faxesArrange and coordinate travel schedules and reservationsConduct research, compile, and type statistical reportsCoordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, and record/transcribe minutes of meetingsMake copies of correspondence or other printed materialsOrder and maintain supplies, and arrange for equipment maintenanceQualificationTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.Education and/ or Experience: Associate degree from two-year College or technical school. One year related experience and/or training.Certificates, Licenses, Registrations: May required to have a valid driver’s license.Supervisory ResponsibilitiesThis position has no supervisory responsibilities.Physical Demands & Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or listen. The employee must be able to lift and/or move up to 35 pounds.The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Benefits:SBM offers comprehensive benefit packages. For information about SBM's benefits, please visit SBM's website at:www.sbmmanagement.com/careers Careers – SBMSBM Management Services, LP and its affiliates are proud to be equal opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.