Bilingual Setup Administrative Assistant — Events & Ops

Capital Improvement Board; Indianapolis, Northern (IN, KY); Hybrid; USD 43,000 - 52,000; Full time

Benefits offered by this job

Pension

Health plans (Anthem)

Dental plans (Delta)

Vision Insurance

Life Insurance

HSA employer contribution

Generous time off

Event tickets

Free parking

Referral program

Job summary

Capital Improvement Board is seeking an Administrative Assistant for Setup & I&D with bilingual preference to support the Setup Department. The role reports to the Setup Manager and involves coordinating administrative procedures for Setup and I&D, including clerical tasks, schedules, and document management.

The position offers a dynamic work environment with opportunities to contribute to event operations and departmental workflows at the Indiana Convention Center & Lucas Oil Stadium campus.

Qualifications

• Bilingual preferred.
• Experience in clerical support and administrative procedures.

Responsibilities

• Prepare work orders for the Setup Department utilizing Momentus
• Scan and upload complete work orders to event specific folder
• Assist the Setup Manager with Profit and Loss systems
• Assist the Setup Manager with Event Review sheet, documenting information for all events
• Maintains office area and office supply inventory
• Inputs ADP schedules and performs daily time care checks
• Generate and prepares letters, reports and other documents as assigned
• Manage day to day operations of the departmental SharePoint site
• Other duties as assigned by the Setup Manager

Job description

Capital Improvement Board is seeking an Administrative Assistant for Setup & I&D with bilingual preference to support the Setup Department. The role reports to the Setup Manager and involves coordinating administrative procedures for Setup and I&D, including clerical tasks, schedules, and document management.

The position offers a dynamic work environment with opportunities to contribute to event operations and departmental workflows at the Indiana Convention Center & Lucas Oil Stadium campus.