Bilingual Setup Administrative Assistant (Events)

Indiana-Convention-Center-&-Lucas-Oil-Stadium-; Indianapolis (IN); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Pension plan

Health insurance

Dental plan

Vision insurance

Life insurance

HSA contribution

Generous PTO

Event tickets

Free parking

Referral program

Job summary

The Indiana Convention Center & Lucas Oil Stadium is seeking an Administrative Assistant to support Setup & I&D. The role focuses on clerical tasks, coordination of administrative procedures, and reporting under the Setup Manager. Bilingual preference is noted.

Responsibilities include preparing work orders, managing SharePoint operations, ADP scheduling, time checks, and document generation. This position offers competitive benefits and the chance to work on major events in Indianapolis.

Qualifications

• Administrative experience in setup or events is preferred.
• Strong clerical and time-management skills.
• Proficient with Word/Excel and ADP scheduling.

Responsibilities

• Prepare work orders for the Setup Department utilizing Momentus
• Scan and upload complete work orders to event specific folder
• Assist the Setup Manager with Profit and Loss systems
• Assist the Setup Manager with Event Review sheet, documenting information for all events
• Maintains office area and office supply inventory
• Inputs ADP schedules and performs daily time care checks
• Generate and prepares letters, reports and other documents as assigned
• Manage day to day operations of the departmental SharePoint site
• Other duties as assigned by the Setup Manager

Skills

Bilingual

Job description

The Indiana Convention Center & Lucas Oil Stadium is seeking an Administrative Assistant to support Setup & I&D. The role focuses on clerical tasks, coordination of administrative procedures, and reporting under the Setup Manager. Bilingual preference is noted.

Responsibilities include preparing work orders, managing SharePoint operations, ADP scheduling, time checks, and document generation. This position offers competitive benefits and the chance to work on major events in Indianapolis.